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Full text of "Declassified US Government Internal Documents on the Central Intelligence Agency (CIA)"




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ADMINISTRATION 



STANDING OPERATING PROCEDURES 
01 •• SEP 1988 

BYCDRUSAMSCOMIOIPO 
AuthPftr»l-603D«Sl 



01 




Change 
No. 1 



C-1, USAFS Kunia Admin SOP 



DEPARTMENT OF THE ARMY 
UNITED STATES ARMY FIELD STATION KUNIA 
Schofield Barracks, Hawaii 96857-5300 



9 February 1387 



UNITED STATES ARMY FIELD STATION KUNIA 
ADMINISTRATION STANDING OPERATING PROCEDURES (SOP) 



USAFS Kunia Administration Standing Operating Procedures, 2 June 1985 is 
changed as follows: 

1. Remove old pages and insert revised pages as Indicated below: 
Remove Pages Insert Pages 



Jk&> 



2-l-thru 2-11 2.1 thru 2-11 *^ 

6-1 thru 6-15 6-1 thru 6-12 rfi&G£ 

2. File this change sheet in front of the SOP for reference purposes. 
(IAHK-AA) 

FOR THE COMMANDER: 



OFFICIAL: 



BONNIE BENNETT^ 
Administrative Officer 

DISTRIBUTION: 



RICHARD C. RIDENOUR 
MAJ, AG 
Adjutant 



Plus 50 - IAHK-AA 

2 - Cdr, INSCOM, ATTN; IASA-AP 








DEPARTMENT OF THE ARMY 

UNITED STATES ARMY FIELD STATION KUNlA 
WAHIAWA. HAWAII »67Se-S000 



ATTlMTlON 0» 



IAHK-AA 



2 June 1986 



UNITED STATES ARMY FIELD STATION KUNIA 
ADMINISTRATION STANDING OPERATING PROCEDURES (SOP) 

1ABLE OF CONTENTS 



CHAPTER- 1 . INTRODUCTION 



Paragraph 



General * 1-1 

Reference Publications, Forms, Acronyms/ 1-2 

Abbreviations, and Cross-reference Index 

Responsibilities 1-3 

Use . 1-4 

CHAPTER 2. COMMANDER'S INTRODUCTORY REMARKS 

General 2-1 

Policies , 2-2 

CHAPTER 3. COMMAND GROUP GUI DANCE /SPECIAL STAFF 

General , 3-1 

Staff Meetings 3-2 

Award, Promotion, and ...... 3-3 

Retirement Ceremonies 

Duty Hours -. 3-4 

Duty Uniforms . 3-5 

Police Call . 3-6 

Protocol 3-7 

The Acting Inspector 6eneral 3-8 

Chaplain 3-9 

CHAPTER 4. PERSONNEL AND ADMINISTRATION 

General 4-1 

Personnel Management 4-2 

Administrative Management 4-3 

Legal Services » 4-4 

Morale and Welfare 4-5 



Page 



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1-1 

1-1 
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2-1 
2-1 



3-1 
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3-1 

3-2 
3-3 
3-3 
3-3 
3-4 
3-4 



4-1 

4-1 

4-4 

4-10 

4-10 



03 



USAFS Kuril a Admin SOP 2 June 1986 

CHAPTER 5. SECURITY 

General , 5-1 5.1 

Security C1earance/SCI Access 5-2 5-1 

Safeguarding Classified Information 5-3 5-1 

Classified/Unclassified Trash Disposal 5-4 5-1 

V1s1 tor/Escort Procedures .... 5-5 5.2 

Key Control /Crime Prevention, 5.5 5.2 

Exit Searches for Items Leaving the SCIF 5-7 5-2 

Classified Courier Orders '. 5-8 5-2 

Security Containers 5-9 5-3 

Communications Security.... 5-10 5-3 

Travel Security Policy 5-11 5-4 

Sensitive Compartmented Information Facility 5-12 5-4 

(SCIF) Security 

Billet Management 5-13 5-5 

Badge Access 5-14 5.5 

Privacy Communications Act.... 5-15 5-5 

SCI Clearance Passage , 5-16 5-5 

Armed Forces Courier Service 5-17 5-5 

Document Control 5-18 5-5 

Red Badge Policy 5-19 5-5 

Nondisclosure Areas 5-20 5-6 

Access to Non-SCIF Areas at Kunla 5-21 5-6 

Vehicle Registration 5-22 5-6 

Armed Forces Traffic Ticket 5-23 5-7 

0ne-T1me Access . 5-24 5-7 

Transfer-ln-Status 5-25 5-8 

CHAPTER 6. TRAVEL 

Responsibilities 6-1 6-1 

Policy 6-2 6-2 

Approval of Travel . 6-3 6-3 

Control of Funds 6-4 6-3 

Sign In/S1gn Out 6-5 6-4 

Notification to Families 6-6 6-4 

Briefing of Heads of Staff Elements/Commanders... 6-7 6-4 

Reports „ 6-8 6-4 

Conference Travel c 6-9 6-4 

Passports 6-10 6-5 

Notification Procedures .' 6-11 6-5 

Travel Clearance Requirement for OCONUS Visits... 6-12 6-5 

Travel Authorization 6-13 6-6 

Amendments* Rescissions, and Revocations 6-14 6-6 

Completion of DO Form 1610 6-15 6-6 

Invitational Travel Orders 6-16 6-8 

Requests for Advance of Funds „ 6-17 6-8 

ii 



Oh 



2 June 1966 USAFS Kunla Admin SOP 

Submission of Travel Voucher/ 6-18 6-8 

Subvoucher 

Reimbursement of Expenses 6-19 6-8 

Reimbursement of Travel Within and 6-20 6-9 

Around TOY Station 

Travel Within and Around Permanent.. 6-21 6-10 

Duty Station 

CHAPTER 7. OPERATIONS MANAGEMENT, PLANS AND TRAINING 

General.^ ^^^ 7-1 7-1 

(w) Release ■ pto Contractors and 7-2 7-1 

Consultants^^ . 

Plans and Training „ 7-3 7-1 

CHAPTER 8. SUPPLY 

General 8-1 8-1 

Property Accountability 8-2 8-1 

Delivery of Supplies and 8-3 8-2 

Cleanup of Turnaround Area 

Dining Facility Hours of Operation 8-4 8-3 

CHAPTER 9. COMMUNICATIONS 

General 9-1 9-1 

Responsibilities 9-2 9-1 

Telephone Service 9-3 9-1 

Message Preparation 9-4 9-3 

Pagers 9-5 9-3 

CHAPTER 10. INFORMATION MANAGEMENT 

General . 10-1 10-1 

Automated Data Processing Support Requests 10-2 10-1 

ADP Security 10-3 10-1 

Fraud, Waste, and Abuse 10-4 10-1 

Problem Reporting and Assistance Requests 10-5 10-1 

CHAPTER 11. CONFIGURATION MANAGEMENT 

General 11-1 n-i 

APPENDIX A: Reference Publ ications A-1 

APPENDIX B: Reference Forms B-l 

GLOSSARY: Acronyms/ Abbreviations Glossary-1 

INDEX: Cross-references Index-1 



t|)M!NTIAL 



rv 



2 June 1986 USAFS Kunla Admin SOP 

CHAPTER 1 
Introduction 

1-1. general (SI) . This SOP outlines operating policies and procedures 
within United States Amy Field Station Kunla (USAFS Kunla). Proponents for 
each paragraph are shown In parentheses following the paragraph title. 

1-2. Reference Publications, Forms, Acronyms/Abbreviations, and Cross- 
reference Index (SlT Reference publications are listed at Appendix A. Forms 
cited in the text are listed at Appendix B. Acronyms/Abbreviations used are 
Identified in the Glossary. The Index contains a listing of cross-referenced 
•aterlal. 

1-3. Responsibilities (XO) : 

a. .Principal Staff Officers/Commanders . Principal staff officers/ 
commanders are responsible for the overall Implementation of this document and 
will give personal and contributing attention to the policies and procedures 
within. 

b. Individuals . All personnel assigned for duty within this command are 
responsible for becoming thoroughly familiar with the policies and procedures 
applicable to their activities. 

1-4. Use (SI) . Users who have further questions regarding a paragraph should 
contact the staff element responsible for the paragraph. Responsible staff 
elements are indicated after the paragraph title. 



1-1 



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9 February 1987 CI, USAFS Kuoia Admin SOP 

CHAPTER 2 
Commander's Introductory Remarks 

2-1. General (Cdr) . 

a. This SOP 1s required reading for all personnel assigned or attacned to 
USAFS Kunia and its subordinate elements. It Is recommended redding for key 
personnel 1n tenant organizations. While all of tne Information 1n tne SOP 
pertains to soldiers, much of It also 1s relevant to sailors, marines, airmen, 
and civilians (government and contractors) wno work at tfte Field Station. 

b. Tn1s document and the command letters posted on bulletin ooards 
provide the general framework of policies, procedures and guidelines for tne 
Field Station. My introductory remarks are oriented primarily on 
soldier-related matters and people-oriented policies. Tne body of the SOP 
provides fnformation on topics of common, command-wide Interest. More 
detailed and specific SOPs are publisned for unit/section operations. 

c. For tnose readers of this document Mho are new to the command, let me 
extend you a hearty welcome on behalf of all the men and women of Field 
Station Kunia. Your assignment to this command will provide you witn a 
cnallenging experience. You can stand proud 1n the knowledge that you are 
working with otner professionals in carrying out plans and programs tnat are 
vital to the present and future defense of our Nation. For all readers, botn 
newcomers and old-timers, this SOP will assist you In serving as a memoer of 
tne team. Use It as a point of reference throughout your tour on standard 
ways of doing business. 

d. In-processing at a new unit Is often a confusing experience. A 
tremendous amount of Information is passed out 1n a relatively short time, and 
much of 1t tends to be quickly forgotten. This SOP will not answer tvery 
question that could arise; rather, It provides guidance on a broad range of 
subjects to assist in tne orderly and efficient Integration of new personnel 
Into the command. 

2-2. Policies (Cdr) : 

a. Personal Responsibility . All member* of this command are fully 
responsible for tneir actions. Since tnis SOP 1s Intended to assist our 
soldiers and civilians in fulfilling their obligations, all are encouraged to 
seek clarification of any policies, procedures or guidelines wnlch are not 
clear. 

b. Open Door . All commanders from company througn Field Station will 
have an open door policy to assist our people 1n resolving problems, normally 
you should seek help from tne chain of command/NCO support channels (e.g., 
squad leader, platoon sergeant, platoon leader, first sergeant, company 

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CI, USAFS Kunia Admin SOP 9 February 1987 

commander, or command sergeant major) before seeing a higher level commander. 
When a soldier needs to see a commander, appointments should be scheduled 1f 
practical. However, commanders will see their soldiers at the earliest 
opportunity when an emergency or other compel Ung reason makes it appropriate 
for a soldier to go directly to his/her commander. A letter on this policy 
will be posted on command bulletin boards. 

c. Promotions . Every soldier In this command will nave the opportunity 
to compete tor promotions. Recommendations for promotion to grades E2 through 
E6 will be submitted through the cnaln of command starting with the first-line 
supervisor {e.g., section/squad leader). The recommendations will be based 
upon duty performance, military knowledge, physical condition, leadership 
ability, technical knowledge, and eligibility. The company commander is 
normally the promotion authority for promotions from PV2 through SP4. 
Battalion Commanders «*ill convene promotion boards for SGTs and SSGs. 
Commanders at each level of the chain of command may disapprove 
recommendations, returning them through the chain of command citing the 
specific reasons for disapproval. Copies of disapprovals will be furnished to 
the commander one echelon above the disapproving commander for information. 

d. Equal Opportunity . This command fully supports the Army Equal 
Opportunity Program. The" chain of command is the primary channel for 
correcting discriminatory practices and for communications on equal 
opportunity matters. All supervisors will assure that their people are 
treated fairly and that personnel actions are based on fitness, capabilities, 
and job performance. Actions will not be based on race, color, sex, age, 
national origin, religious or other discriminatory factors. The Field Station 
has a full time equal opportunity NCO who is responsible for assisting 
conmanders in assuring equal opportunity for all. A letter publishing this 
policy will be posted on command bulletin boards. 

e. Military Conduct and Discipline ; 

0) The chain of command extends unbroken from the President of the 
United States down to tne individual soldier. This command channel must 
accommodate a flow of information from both directions. Commanders and 
supervisors are responsible for Issuing lawful orders to accomplish tne 
command's mission. All soldiers are responsible for obeying and executing 
lawful orders. Likewise leaders are responsible for assisting our people in 
their personal and professional development. If a soldier has a problem, the 
Individual who should be in the best position to take corrective action and 
provide assistance 1s the immediate supervisor. If this Individual can't 
solve the problem, he/she will direct you to someone who can be of 
assistance. If you have taken a problem to your leader and he/she has been 
unable or unwilling to give you assistance, or if the situation 1s one of such 
personal sensitivity that you feel uncomfortable 1n discussing It with your 
leader, you are strongly encouraged to see your commander. He/she will try to 
resolve any problem, be it of a military or personal nature, and will support 
you In reaching fair and proper- solutions. 

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9 February 1987 CI. USAFS KuTila Admin SOP 

(2) Military justice win be exercised promptly, fairly and 
consistently. 

(3) Military courtesy, Including respect, greetings, and saluting, 1s 
fundamental to soldiering. Rflitary courtesy will oe extended to personnel of 
all Services and to foreign military visitors. In addition, as members of the 
profession of arms, all of us must set trie example In respecting the National 
Anthem and Colors. Proper respect will be shown wnether on or off duty, and 
1n or out of uniform. 

(4) The senior soldier 1n any situation 1s responsible for the 
actions of r»1s/ner tenow soldiers. If a disturbance orea*s out, fc»e senior 
soldier will act promptly to restore order using tnose means whicn are 
necessary and reasonable. 

(5) Appearance and Proper Wear of Uniforms JAR 670-1) : 

(a) Multiple uniforms are currently authorized for wear. Commanders 
will determine wnich uniforms should be worn for different duty environments 
and ensure their soldiers present a neat and soldierly appearance. Each 
soldier must take pride in himself /herself and meet high appearance standards. 

(b) Soldiers should be proud of their decorations and are encouraged 
to wear them on Class A and B uniforms (note that ribbons/decorations are 
authorized for wear on Class B uniforms wnile In Hawaii but not In CONUS). 

(c) There are many hairstyles which are acceptable In the Army. All 
soldiers will keep tneir hair neat, clean, and within the current standards 
published 1n Army regulations. 

(d) While appearance Is ar Individual responsibility, all officers, 
warrant officers and NCOs have an Inherent responsibility to maice on-tne-spot 
corrections when soldiers or military members of other Services violate 
uniform policies. In addition, the MPs will assist 1n correcting uniform 
violations. Should an occasion arise when an individual fails to conform to 
applicable uniform regulations, the person noticing the violation should 
tactfully correct it. Since there are numerous differences among Army, Navy, 
Air Force and Marine Corps regulations on wear of the uniform, corrections 
made by members of one Service on personnel from another snould normally be 
limited to obvious violations such as failure to wear a itat wuen required, or 
mixing military and civilian clothes. 

(e) Unit Insignia. The INSCOM patch is worn by all assigned/attached 
soldiers on Class A and fatigue uniforms. The USAFS Kunia Crest has been 
approved by HQDA; however, as of this date, It has not yet been produced. 
This crest will be worn by all our soldiers when It's available. Until 1t 
becomes available, the INSCOM crest will be worn. 

(6) Physical Fitness and Weight Control (FM 21-20/AR o00-9) ; 

2-3 

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CI, USAFS Kunla Admin SOP . 9 February 1987 

(a) All soldiers are responsible for keeping their weight within 
standards and for meeting physical fitness requirements. 

(b) Since the physical and mental demands 1n today's Army require alj_ 
soldiers to be In top physical condition, all units will develop physical 
training (PT) programs. The programs will be based on regular physical 
training tempered with organized team athletics and education concerning the 
adverse effects of "lifestyles" involving drugs, alcohol, and careless 
nutrition habits. 

(c) All soldiers will participate In an active PT program. Platoon 
level, duty section, or Individualized programs are authorized, but organized 
programs directed by commanders will be the norm. 

(d) All soldiers exceeding weignt standards will be placed on a 
special, organized PT program. Soldiers with physical profiles will 
participate in tailored programs witnln profile limitations. 

(e) Group sports are used to supplement organized PT and to develop 
competitive, cohesive teams accustomed to winning. Teamwonc through atnletic 
competition means winning squads and companies. Athletic competition between 
units Is healthy and has served the Army well over many years. Kunla's teams 
have been extraordinarily successful in external competition with other units 
as evidenced by the multiple championship trophies earned over tne past 
several years In competition with WESTCOM units. However, 1t is equally 

important for us to have internal sports programs tnat allow the maximum i 

number of soldiers to participate. j 

(f) Soldiers on Individualized PT programs are encouraged to use 
fitness centers on Schofield Barracks (SB) and in the Sensitive Compartmented 
Information Facility (SCIF) at Kunla. In addition, participation In running 
events (e.g., the Honolulu Maratnon, the annual 8-mile Aloha Run, and numerous 
other events) 1s strongly encouraged. 

(g) The level of fitness of soldiers within this command Impacts not 
only upon potential for promotion, but more importantly, upon their overall 
fitness for life. Accordingly, health related issues have received and will 
continue to receive special emphasis. Dining facilities will provide a 
variety of choices which enable members of this command to be selective in 
determining their diet. A recreational program will be offered which 
maximizes opportunities for participation. This program will be highlighted 
by an annual Field Station Olympics wnich emphasizes participation and 
introduction of new activities as a means to promote fitness. This command Is 
committed to providing a framework for a nealtnful lifestyle. Members of this 
command are encouraged to Integrate these opportunities Into a personal health 
and fitness program. 



2-4 



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9 February 198? CI, USAFS.4Cunia Admin SOP 

(7) Indebtedness (AR 600-15) . All •embers of the command are 
expected to meet tneir financial obligations. Irresponsibility or evasiveness 
toward financial obligations will not be tolerated, Violations will subject 
individuals to judicial and/or administrative action. All personnel are 
reminded that some loan companies often charge high rates of Interest, and 
that caution should be used before committing oneself to any financial 
arrangements. 

(8) Support of family members . Members of the Army are expected to 
conduct their personal affairs in an honorable manner, to include providing 
adequate and continuous support for their legal dependents and fully complying 
with the terms of divorce/separation agreements and court orders. Failure to 
do so can result In Judicial or administrative action. Soldiers with financial 
difficulties should seek guidance from the chain of command, which will provide 
advice and assistance on potential remedies (e.g., Army Emergency Relief). 

f. .'Leave (AR 630-5). Command policy is to provide tne opportunity for 
individuals to take leave during the period they desire 1n keeping with the 
number of days accrued and mission requirements. In order to maintain the 
capability to fulfill mission requirements, the maximum number of personnel who 
may be on leave at any one time 1s 15 percent. Regular leave requests should 
be submitted through the chain of command not less than 10 working days ahead 
of the time for which the leave Is scheduled to start. Requests suomitted less 
than ten days ahead of time will be disapproved If they conflict with duty 
rosters or mission requirements. I strongly encourage all personnel to taice an 
extended leave (at least 10 consecutive days) each year. Personnel with 
school-aged children are further encouraged to schedule their leaves to coin- 
cide with school breaks (e.g., Christmas vacation, spring break, summer 
vacation). Extended leaves should be planned and scheduled well in advance to 
preclude conflicts with duty and training requirements. Bona f ide, validated 
emergency leave requests will always be granted . 

9- Vehicle Registration and Traffic Control . All personnel working at 
Field Station Kunia who own a motor vehicle will register It with the Field 
Station MPs. A Kunia sticker will be provided for properly registered 
vehicles. Vehicles with this sticker displayed on the windshield will be 
authorized access to the Field Station parking lot. Vehicles without a sticker 
will have to be logged 1n by the MP at the gate of the compound before access 
1s authorized. Due to limited parking at the Field Station, the MPs will 
provide specific directions on where to park and/or deny access to the facil- 
ity when conditions warrant such action. More detailed Information on vehicle 
registration and MP duties and procedures 1$ 1n the body of this SOP. Of 
particular emphasis at Kunia are the following: 

(1 ) POVs are not authorized access to the tunnel . 

(2) Seat belts are mandatory (just as they are throughout the State 
of Hawaii). 



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CI, USAFS Kunia Admin SOP 9 February 1987 

(3) Both military and civil traffic-codes apply. 

(4) A valid driver's license, vehicle registration, and minimum 
venicle Insurance are mandatory. 

(5) Strict observance of local speed limits and designated parking 
areas is expected of all personnel asslgned/attacned to this command (Kunia 
Reg 1-1). Should violations result within the FS Kunia compound (e.g., 
parking 1n unauthorized areas, failure to comply with posted signs), an Armed 
Forces Traffic Ticket (00 Form 1408) will be issued. A copy of the ticket 
will be forwarded to the Individual's commander for action as deemed 
appropriate. Tickets will not normally be forwarded to Schofield MPs. 
Tickets issued to repeat violators will be sent to the individual's commander 
for a formal reply to the Field Station Commander explaining actions to be 
taken to discourage future violations. Repeat violations will oe grounds for 
suspending driving privileges on the Kunia compound. 

h. Crime Prevention . It 1s a command responsibility to ensure the secu- 
rity for both people and property. For the crime prevention program to be 
effective, strict compliance by all personnel with the following procedures is 
necessary: 

(1) Notify appropriate authorities (e.g., the CQ, SDO, company 
commander, or 1SG) if you observe (or are aware of) a crime being committed. 
Notify MPs or civilian authorities as appropriate. 

(2) Notify your 1SG or commander immediately if you have been robbed 
or burglarized. Notify MPs or civilian authorities as appropriate. 

(3) Secure personal articles of value not carried on your person. 

(4) Maintain an up-to-date list of valuables by serial number. You 
are encouraged to use an engraving tool to mark your belongings. 

(5) Immediately Inform your supervisor or the SDO of any suspicious 
activities or persons In the vicinity of the billets or work areas. 

(6) Turn over to the 1SS or SDO any valuables found unsecured in 
common use areas along with any Information that could be used to locate the 
owner. 

1. Fire Prevention. This 1s a responsibility that we all share. All 
personnel must exercise special caution at all times wnen working around 
combustibles, to Include vehicles or generators powered by combustible fuels. 
All personnel are responsible for following established safety procedures, 
knowing the location of the nearest ft re extinguishers within their working 
and living areas, knowing where the nearest fire alarm is located, and knowing 
how to evacuate the area In accordance with the fire escape plans. 

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9 February 1987 CI, USAFS Kunia Admin SOP 

j. Substance Abuse. Use of Illegal drugs and the excessive use of 
alcohol win not be tolerated. Violators will be promptly and firmly 
punished. Our mission 1s too vital end the number of our soldiers too few to 
allow any lessening of our constant readiness through abuse of drugs or 
alcohol. He must execute our mission 24 hours a day every day. Consequently, 
we must combat drug and alcohol abuse at every opportunity, and must act 
decisively and responsibly to deal with soldiers who have fallen Into the drug 
or alcohol abuse trap. General policies that will be enforced 1n this command 
are outlined below (detailed procedures on tne command program are In tne bodv 
of this SOP): J 

(1) Users of Illegal drugs will be considered for elimination from 
the Army through either administrative or legal action. 

(2) Soldiers who fail drug or alcohol rehabilitation programs will be 
processed for elimination from the Army under provisions of AR 600-85. 

(3) An active program to Identify substance abusers will be 
Implemented at all levels of command. This will Include urinalyses, 
breathalizer tests, and searches (to include those assisted by dogs). 

(4) Soldiers convicted of driving under the influence (DUI) will 
receive a letter of reprimand from a general officer. Drivers who refuse to 
submit to blood-alcohol tests are considered to be DUI under the "implied 
consent* provisions of the law. 6eneral officer letters of reprimand for DUI 
are subject to filing in official military personnel files (OMPF). 

(5) Personnel who recognize they have a drug or alcohol problem are 
encouraged to seek help. Every effort will be made to assist them 1n 
overcoming their problem. 

k. Safety . All members of this command are responsible for the safety of 
our people and the protection of equipment and facilities. Our safety program 
emphasizes accident prevention and precautions to minimize Injuries and damage 
should accidents occur. The key to accident prevention 1s remembering that no 
task Is so urgent that 1t cannot be performed 1n a safe manner. Your safety 
Is important to you, to me, to your loved ones, ana to the Army. We must not 
let haste, danger, horseplay, recklessness, fatigue, intoxication, drugs, 
Inattention, irritation, illness, or any other factor influence us to 
disregard safety whether on or off duty. We should: 

(1) Never speed in motor vehicles. 

(2) Never drive while sleepy, tired (particularly at night), or 
intoxicated. 

(3) Never ride as a passenger in a car operated by an unsafe driver. 



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CI, USAFS Kunia Admin SOP 9 February 1987 

(4) Never swim 1n water tnat 1s not protected by lifeguards. 

(5) Never dive Into unknown water. 

(6) Never lose respect for the ocean. 

(7) Never forget that high voltage power can kill. Only trained and 
authorized maintenance personnel using approved procedures should repair 
electronic equipment. 

1. Gambling, Betting and Lotteries . These types of activities are 
prohibited at this command. This policy derives from AR 600-50 and laws of 
the State of Hawaii. It applies to all personnel of all services/agencies. A 
Field Station Kunia command letter on this subject is posted on command 
bulletin boards. It provides specific guidance on fund raising. Note that 
u'l fund raisers conducted on Field Station property must be approved In 
advance by the Field Station CSM. Further note that raffles of all t vpes are 
not permitted. — s ~~ 

si. Security . All personnel having a security clearance are responsible 
for security of classified information. Detailed security procedures are 
published 1n this SOP. In addition, a command security letter 1s posted on 
bulletin boards. The bottom line in a good security program is making 
security a state of mind. A good security program exists when all individuals 

with clearances follow sound security practices and use common sense. Our 
security program depends on vigilance by all Individuals handling, i 

safeguarding and controlling classified information. If we all do our job, J 
security violations can be avoided. Personnel committing security violations 
will be subject to firm command action to Include a letter of reprimand or 
more stringent disciplinary action under the provisions of the Uniform Code of 
Military Justice CUCMJ) as the situation warrants. Some key aspects of the 
security policy that deserve special emphasis are: 

(1) All containers removed from the SCIF are subject to search by the 
MPs with the exception of wallets, purses of wallet $1ie (3x5x8 inches or 
smaller), properly wrapped and controlled packages carried by an authorized 
courier, and items carried by senior personnel excused from this policy by the 
Commander, USAFS Kunia (e.g., visiting Congressmen). If you don't want your 
gym bag, large purse, etc., searched, don't bring It Into the SCIF. 

(2) No one 1s authorized to discuss classified Information over 
nonsecure phones. 

(3) No one 1s authorized to carry classified material from the SCIF 
unless the material Is properly packaged and controlled,, and the individual 
carrying the material 1$ an authorized courier with official orders. This 
Includes "collateral" material handcarried into the SCIF by visitors. 

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9 February 1987 CI, USAFS JCunia Admin SOP 

n. Interpersonal Respect and Dignity . All personnel oust be treated with 
basic human dignity and respect^ It s never appropriate to belittle or demean 
others. It's always appropriate to leave an individual's dignity Intact, even 
when that individual 1s being corrected or counseled for an Infraction of the 
rules. As a norm, people should be addressed by their rank and name, vice only 
their family name. Treating people with respect fosters an environment that 
promotes conscientious duty performance, harmony, growth, and high standards 
of conduct. A subject of particular concern 1s profanity, which 1$ a form of 
misconduct having the potential to undermine relationships among people. 
Since profanity is defined as "debasing by a wrong, unworthy, or vulgar use" 
and "treating with abuse. Irreverence, or contempt," It Is inherently wrong 
and should be avoided. We must permit our people to live and work In 
environments free from offensive language. 

0. Sexual Harassment . A command letter prohibiting sexual harassment 
will be posted on command bulletin boards. The command policy 1s that no 
actions- which Involve "...Influencing, offering to Influence, or threatening 
the career, pay or job of another person, man or woman, in exchange for sexual 
favors" will be tolerated. 

p. fraternization . The definition of fraternization per AR 600-20 is as 
follows: "Relationships between service members of different rank which 
involve {or give the appearance of) partiality, preferential treatment, or the 
Improper use of rank or position for personal gain." Since these relationships 
are prejudicial to good order, discipline, and morale, they are strictly 
prohibited. Commanders and supervisors will counsel those Involved or take 
other action as appropriate, whenever relationships between soldiers of 
different rank: (a) cause actual or perceived partiality or unfairness; (b) 
Involve the Improper use of rank or position for personal gain; or (c) can 
otherwise reasonably be expected to undermine discipline, authority, or 
morale. A letter on this policy will be posted on command bulletin boards. 

q. Tour Extensions . Requests for extensions of tours of duty at USAFS 
Kunia will be considered on a case-by-case basis. Decisions will be based 
on: needs of the command, total job performance, record of conduct, the 
requestor's personal needs, and the best Interests of the Army and the 
requestor's career. He have a critical need for high performers who have 
valuable experience 1n USAFS Kunia operational and support functions and, 
therefore, we encourage extensions. However, even when high performers seek 
extensions, 1t 1s our policy to consider the total needs of the Army. Since 
careers are enhanced by a degree of variety In assignments, In some cases, 
particularly among our junior officers and NCOs, the need to move on to the 
next assignment will be the major criterion 1n the decision. Requests for FST 
extensions should be submitted at least one year In advance of established 
DEROS. 



2-9 

15 



CI, USAFS Kunia Admin SOP 9 FeDruary 1987 

r. Education . Educational opportunities, botn on and off duty, exist for 
every soldier m the command from Private tnrough Colonel. Tnese opportunities 
should oe viewed as anotner "comoat multiplier." Our mission calls for 
well-educated and motivated soldiers who understand tneir equipment, their 
mission and their orders. As a matter of policy, all soldiers will process 
through tne Army Continuing Education System (ACES) office at Kunia. We will 
devote resources to education to foster ootn self-improvement and development 
of job-related skills. 

s. Leadership Development Programs . Leader development is required if we 
are to maintain sound leadersnip in the command. Leadersnip training is 
included in orientations for newcomers and in our Officer and NCO development 
programs. In addition, we foster challenging environments wnere leaders grow 
and develop by "doing" and are supported by positive feedback and counseling. 
Junior leaders will be placed in leadersnip positions, given mission-type 
orders, appropriately ODserved, and critiqued. We will foster an environment 
where tnere is freedom to mane legitimate mistakes. 

t. Continuity Files . All command and staff elements will maintain 
documentation on key events and activities to pass on to their successors. 
This effort, 1f done correctly, will greatly assist newcomers, save time and 
enhance mission performance. All of us must keep good files and talk our 
successors through them. 

u. Sponsorship Program . We will sustain a comprenensive sponsorship 
program to ensure proper welcome, orientation and integration of all new 
soldiers into the command. Incoming personnel who believe they were not 
adequately sponsored should advise tneir company commanders. 

v. Wholesome Off-Duty Activities . Our mission places many demands on our 
time, but we must not forget Uat off-duty time is important, too. To provide 
our soldiers wholesome alternatives for their off-duty time, we encourage 
participation in cultural events, chapel activities, sporting events, 
recreational centers, craft shops, libraries, and on-post clubs. 

w. Command Climate. I am committed to sustaining an environment in wnich 
commanders, start, and leaders at all levels are mission and soldier-oriented. 
The soldiers must believe in tne Importance of tneir individual and collective 
tasks and understand how they contribute to mission accompli snment. The 
leaders of this organization must work hard to cultivate a command climate 
which will enhance the leadership skills of subordinate officers and NCOs. 
This climate must also foster discipline, pride, ethical conduct, and advance- 
ment of deserving soldiers. Our attitudes and actions must consistently 
challenge and encourage soldiers and junior leaders to exercise initiative, to 
learn ss they are doing, and to profit from their mistakes. We will work hard 
to make our soldiers feel wanted and needed 1n their units. Tney must under- 
stand the threat we face, be highly disciplined, be motivated to be winners, 



2-10 

16 



9 February 1987 C1 , USAFS KuMi A(Jmin SQp 

and believe that they are truly the best anywhere. They oust Jeaonstrate this 
competence and professionalism by words and deeds on a daily basis. 

J: Very Important People (VIP) . All Members ©f this comand will be 

C0 2 fir! « W i° ** rrom • v<Jr * <«Portant role In executing our sensitive 
ano critical mission. 

WILLIAM H. CAMPBELL 
COL. MI 
Coamanding 



2-11 



1 7 



2 June 1986 USAFS Kunla Admin SOP 

CHAPTER 3 
Command Group Guidance/Special Staff 

3-1. Gener al (Cmd 6p) . The purpose of this chapter 1s to provide Information 
regarding tne policies and procedures which fall within the purview of the 
Field Station Command Sroup. The intent of this chapter 1s to provide 
specific policy guida'ice on the conduct of various meetings and ceremonies, 
and to highlight those areas where command emphasis Is appropriate. 

3-2i. Staff Meetings (XO) . 

a. The Commander's command and staff meeting 1s held each Wednesday at 
0830 hours In Conference Room 3, Bldg 9, FS Kunla. Staff heads and battalion 
commanders will attend this meeting. In the event that e staff head/ 
subordinate commander is not able to attend, the next senior member of the 
staff /command will be designated as his representative. 

b. -Requests to present or sponsor add-ons to staff meetings must be 
coordinated with the Executive Officer (XO) not later than 72 hours prior to 
the presentation. The XO will be informed of the following: 

(1) Topic. 

(2) Estimated duration (not to exceed 15 slnutes). 

(3) Name of briefer. 

MOTE: Coordinate directly with AVC 1f audiovisual support 1s required. 

c. The presence of guests or visitors at staff meetings 1s discouraged. 
Their attendance requires approval of the staff head/commander and 
coordination with the XO. Visitors must have a TOP SECRET clearance; 



d. In the event of last-minute cancellation of a staff meeting, the XO 
will Inform the staff heads/battalion level commanders. 

3-3. /Ward, Promotion, and Retirement Ceremonies (XO) . 

a. Participation by members of the Command Group In headquarters award, 
prxaotlon, retirement, or other local ceremonies will be scheduled and 
coordinated with the XO. 

b. The FS Awards NCO will coordinate the time and place for ceremonies 
performed by the Commander. 



3-1 



18 



USAFS Kunia Admin SOP 2 June 1986 

c. Ceremonies will take place in Conference Room 4, unless* otherwise 
directed. 

d. Dress for honorees will be Class B uniform. 

e. The honoree's staff head will Insure that: 

(1) The honoree's biographical worksheet (figure 3-3) 1s turned 1n to 
the XO MLT 48 hours In advance of the ceremony. 

(2) An escort has been assigned to assist with the sign-in and 
escorting of all uncleared guests. 

(3) The honoree and spouse are brought to the office of the presenter 
15 minutes before the ceremony for a courtesy call. 

(4) Protwwol Is Informed of any unusual circumstances (guests 1n 
wheelchairs, high-ranking guests, etc.) In advance of the ceremony. 

(5) Personnel assigned to the staff element are informed of the time 
and location of the ceremony and are encouraged to attend. 

f. Figures 3-1 and 3-2 show the appropriate level for ceremonies. 
Requests of the honoree will always be considered. The figures are only a 
guide. 

g. The Commander designated will maintain control over ceremonies for 
awards as indicated 1n Figure 3-1. Awardee may choose whomever he wishes to 
present the award, but over-all control of the ceremony will remain at the 
Indicated level. All promotion/award ceremonies for E5/E6 should be brought 
to the attention of the command group, even 1f the commander may not be' 
attending the ceremony. 

3-4. Duty Hours (Cdr) : 

a. FS Kunia duty hours for straight day workers are 0730 - 1630 (an 
8-hour workday), Monday thru Friday, with a 1-hour lunch period between the 
hours of 1100 - 1300. Staff heads/CMmanders may establish differing 8-hour 
shifts for Individuals so long as all offices are manned and operational 
during duty hours. Shift workers on the 8-hour workday will be authorized 40 
minutes for lunch 1n addition to two IC-minute operator reliefs, for a total 
of one hour In breaks. 

b. Rotating work schedule for shift workers . The working schedule will 
normally be "six days on and two days off," four shifts rotating 1n a days, 
swings, and nlds sequence. Breaks will be 72 hours after the sixth "day" 
shift, 48 hours after the sixth "swing" shift, and 72 hours after the sixth 

m1d N shift. Some soldiers will nave their schedule modified to accommodate 
asymetrical manning requirements (soldiers will not normally be required to 
perform more than six duty days In their section vrithout a break). 

3-2 



19 



2 June 1986 USAFS Kunla Admin SOP 

3-5. Duty Uniforms (CSM) . Duty uniforms will be prescribed by unit 
commanders or section chiefs. Uniforms will conform to dress regulations I AW 
AR 670-1. BDU sleeves can be worn up or down except when determined by the 
commander for formation. When sleeves are rolled up, the camouflage side will 
b Lf ac ! n 9 t0 the outside. Personnel are authorized to remove the BDU Jacket 
while 1n the work area, but full uniform must be worn outside the immediate 
work area, e.g., dining facility, snack bar, and the vending machine area. 

3-6. Police Call (CSM) . Police call will be done IAW Instructions In U3AFS 
Kunla Reg 420-1. Each Individual working 1n Bldg 9 and A Quad is responsible 
for contributing to the good order and appearance of the facilities by using 
proper trash and cigarette receptacles. 

3-7. Protocol (Cmd Gp) . The protocol section handles any visitor (not 
assigned or attached to FS Kunla) conducting official business with this 
station. Specific responsibilities of the protocol section and the visitor's 
sponsor are discussed below: 

•• VIP ^sits . VIP visits (GS-16 and above, officers of flag rank, 
distinguished visitors or those personnel so designated by the Commander) will 
be handled by the protocol section. All other visitors (6S-15 and below, 06 
and below) will be handled by a designated sponsor (sponsors will be assigned 
by the protocol section with coordination between appropriate offices). 

b. Visitor Rosters . Protocol will update visitor rosters on a weekly 
basis and distribute them to subordinate commanders and staff heads. 

c. Protocol will handle hotel and rental car (RAC) reservations and 
statements of non-availability . Sponsors win contact the SCIP desk to 1 nsure 
the visitor's clearance has been passed prior to the scheduled arrival date. 

d. Scheduling of FS Kunia Station Briefing . Protocol will schedule VIP 
briefings and tours, in the event ot a conference room scheduling conflict, 
distinguished visitors will take precedence over other commitments. Any 
exception will be personally coordinated with the Commander or the Deputy 
Commander, FS Kunla. The station briefing will not be given to contractors. 
Briefings and tours for GS-15 and below will be coordinated by the sponsor. 

e. Visitor reports . Visitor reports (if required IAW INSCOM Reg 1-2) 
will bs handled by Protocol. They will be sent out within 24-hours after the 
visit. Personnel who provide briefings, chair discussions, or escort visitors 
will provide feedb ack for inclusion in the visitor reports. fHT^ 

[on visitor reports for congressional visitors. 



3-3 



20 



USAFS Kuril a Admin SOP 2 June 1986 

3-8. The Acting Inspector General (AIGh The AIG is part of the Inspector 
General support system, me aiu acts on ill requests for assistance from 
soldiers and civilians to aid in resolution of their problems. Personnel 
seeking assistance should first utilize their chain of command, as many 
requests can be resolved at the company level. The Acting Inspector General 
is located 1n Bldg 9. 

3-9. Chaplain : 

a. The FS Kunla Chaplain supervises and conducts religious services and 
observances, coordinates religious activities within the command and provides 
pastoral care and counseling to soldiers and fatally members. The Chaplain 
will provide area coverage for attached personnel both Military and civilian. 
Personnel desiring counseling should make anpolntments to see the Chaplain 
through appropriate channels and/or the Chaplain's office. 

b. The Chaplain will be notified of emergency situations (I AH SDNCQ 
SOP). 'The Chaplain will also be given updated reports of hospital admittances 
and MP blotter reports involving INSCOM personnel. 

c. Regularly scheduled Protestant Services are conducted weekly on 
Sundays 1n Bldg 9, Conference Room 4. 

d. The Chaplain's office Is located In Room 107, Bldg A, West Wing of A 
Quad, Schofield Barracks. An additional office will be located In Bldg 9 In 
the near future. 



3-4 



21 



2 June 1986 USAFS Kunia Admin SOP 

Presentation of Awards (Military or Civilian) 



Award: Legion of Merit/ Army Army 

Soldier's Medal/ Commendation Achievement Civilian 

Meritorious Medal Medal Service Pins/ Awards 

Service Medal 



Ceremony 
Arranged By: 



Cdr 



BnCdr 
Co Cdr 



Figure 3-1 



Presentation at Promotion and Retirement Ceremonies 



Promotion to/ 
Retirement at: 


By: 


Cdr 


Bn Cdr 


Co Cdr 


2LT-C0L 




X 






M61-CW4; SPC-SfiMVCSM 




X 






S5T/SS5 






X 




PV2-5M/CPL 








X 


Civilian personnel 




X 







Figure 3-2 



3-5 






USAFS Kunla Admin SOP 



2 June 1986 



BIOGRAPHIC HORiKHEET 



Promotion: 

Award: 

C/C: 

Retirement! 

Other: 



NAME: 



RANK/GRADE: 



PLACE OF BIRTH: 
JOB TITLE: 



DOB: 



MOS: 



CEREMONY DATE: 
OTHER AWARDS: 



PLACE: 



TIME: 



STAFF SECTION/ORGANIZATION: 



LENGTH OF TIME IN PRESENT ASSIGNMENT: 
PRIOR 4SSIGNMENTS: 



YEARS IN SERVICE: 



NEXT ASSIGNMENT AND DATE OF DEPARTURE: 



- personal 
CIVILIAN SCHOOLS/DEGREES AWARDED: 


data - 




SERVICE SCHOOLS: 





SPOUSE: 



CHILDREN: 



- additional Information - 



HOBBIES/INTERESTS: 



REMARKS: 












FAMILY/FRIENDS ATTENDING CEREMONY: 










SPECIAL CONSIDERATIONS (VIP GUESTS. HANDICAPPED GUESTS. ETC.): 









Figure 3-3 
3-6 



23 



2 June 1986 USAFS Kunla Admin SOP 

CHAPTER 4 
Personnel and Administration 

4-1. General (SI) . To provide Information regarding the policies and 
procedures which fall within the purview of the SI. The Intent of this 
chapter 1s to provide specific policy guidance when feasible, provide a ready 
reference to detailed policy guidance which Is not contained In this document, 
and to highlight those areas where command emphasis is appropriate. 

4-2. Personnel Management (SI) ; 

a. People Management Program . To assist supervisors 1n learning how this 
command provides personnel management systems and services for assigned 
soldiers, FS Kunla Pam 600-1 has been published. The pamphlet Is organized 
•round a life-cycle approach; that 1$, 1t has five divisions which generally 
correspond to the life cycle or time period that a soldier is involved with 
the field station. These five phases are acquiring soldiers, Inprocessing, 
management systems, for assigned soldiers, customer services, and 
outprocessing. The five divisions are subdivided to explain In detail the 
management system or service being addressed. In addition, Information 
regarding command programs such as drug and alcohol, weight control, and the 
equal opportunity program is provided. 

b. Officer/Enlisted Evaluation Reports (AR 623-105/623-205) : 

(1) Personnel actions which Involve changes in duty assignments, 
rating officials, or departure on TOY for a period of 90 days or more will be 
reported to the Personnel and Administration Center (PAC). Upon notification, 
the PAC will take appropriate action to Initiate the required report. Prompt 
reporting of these changes is a key factor in establishing suspense dates to 
allow submission of the reports within the prescribed time frame. The PAC 
will also Interface with MILPO to Initiate all other officer/enlisted 
evaluation reports required, I.e., annual, PCS, and separation (see also 
paragraph 3-4 below). 

(2) Each subordinate battalion level command 1s responsible for 
updating rati no schemes on a quarterly basis. Rating schemes should be 
updated as of T January, 1 April, 1 July, and 1 October. Rating schemes will 
be due to PAC by the 15th of the month in which they are updated. 

c. Personnel Records - Reporting Procedures . Up-to-date maintenance of 
personnel records 1s of utmost importance to DA and to the Individual 
concerned. Personnel records are used extensively 1n connection with actions 
relating to a soldier's career. Changes in the status of military personnel 
which require concurrent changes in the personnel or financial records and 
submission of efficiency reports will be reported IAM the provisions of this 
paragraph. 

4-1 






USAFS Kunla Admin SOP 2 June 1986 

(1) Coramander/prlnclpal staff officers will notify the PAC of the 
following as they occur: 

(a) Change of principal duty. 

(b) Change In duty military occupational specialty (MOS). 

(c) Change 1n duty title. 

(d) Change of rater. 

(e) Departure of a soldier on TDY for a period of 90 calendar days or 
■ore. 

(2) Each soldier assigned to this command will notify the duty 
section, unit, and PAC of the following as they occur: 

(a) Change 1n home address or emergency address. 

(b) Change In marital status. 

(c) Change In number of dependents. 

(d) Change In phone number. 

(3) In reporting an Initial assignment to or reporting a change 1n 
principal duty, principal staff officers/commanders will Insure the job title 
clearly reflects the nature of the duty to be performed and the degree of 
responsibility to be exercised, regardless of the TOA position that Is 
occupied. 

d. Ombudsman Program . Family members have an official link with the 
command through the field station ombudsmen. Family members serving as 
ombudsmen volunteer their time from Tuesday thru Friday from 8:30 a.m. to 
noon. The volunteers are trained in crisis intervention, counseling, and 
effective communication. Staff Interface is maintained with the Field Station 
HR/EO. 

e. Preparation of Soldiers for Movement . Based upon ¥$ Kunla's mission, 
our soldiers are subject to being sent on TOY trips. The following measures 
are to be followed when performing TOY or other official government travel to 
assure compliance with current DA policy. 

(1) In Item 16, DO Form 1610, (Remarks section, TOY order). Mention 
will be made that soldiers will wear two Identification tags with metal 
necklaces whenever traveling on government business whether 1n uniform or not. 



4-2 

25 



2 June 1966 USAFS Kunia Admin SOP 

(2) A current Identification Panograpbic Radiograph Bust be 1n 
soldier's dental records. Additionally, dental records will not be taken on 
TOY trips regardless of duration. 

f. Sponsorship Program - Military . The sponsorship program will be used 
to Insure that incoming soldiers and their families are made to feel welcome 
to the command and that upon their arrival they receive every assistance In 
becoming settled. Detailed sponsorship procedures are contained in Field 
Station Kunia Pam 600-1. 

g. Sponsorship Program - Civilian : 

(1) Upon notification from the Civilian Personnel Office (CPO) that 
selection is official and the candidate accepts, principal staff officers/ 
cofsuanders will: 

Ja) Appoint a sponsor for each individual. The sponsor will then 
perform the following: 

Communicate with each new arrival to Insure he Is prooerly advised 
of geographic and cotammlty information, as say be required, 1n addition to 
Information concerning his duty assignment. 

Meet the new arrival on his first day and provide necessary 
orientation and Introductions. 

* Invite the arrival, If eligible, to the next "Hall and Farewell" 
reception and otherwise perform associated sponsor responsibilities. 

(b) Submit the name of the sponsor to the Civilian Personnel 
Coordinator. 

(c) Notify the Resource Management Office (RMO) to obtain a fund cite 
for the PCS orders. 

(2) The Civilian Personnel Coordinator will : 

(a) Dispatch an official welcome letter and brochures, as nay be 
appropriate, to the Individual. 

(b) Coordinate with the sponsor to insure that administrative 
processing 1s scheduled and conducted. 

h. Inquiries from Outside Agencies for Strength Figures (SI) . All 
requests oy outside agencies for F5 Kunia strength figures will be directed to 
that staff element having primary responsibility as set forth below. 



4-3 

2G 



USAFS Kunia Admin SOP 2 June 1986 

(1) SI - tctual strengths. 

(2) RMO - authorized/approved program strengths. 

In addition, each staff element will Insure that all strength figures utilized 
in the development of Internal studies and/or for Input to outside agency 
studies are properly coordinated with the appropriate staff element prior to 
publication or release. 

1. Financial Assistance . For all assistance with the servicing Finance 
and Accounting Office (FAQ), soldiers should go to the PAC. Only PAC 
personnel can make appointments with the FAO. PAC personnel are also 
available for the fielding of inquiries concerning entitlements. 

j. Reenllstment . The Reenlistment office is located in the quarter-deck 
adjacent to the main entrance. The office hours are 0700-1600, Monday thru 
Friday. Counseling is conducted either by appointment or on a walk-In basis. 
Unit reenllstment KCOs will nornally schedule appointments. A critical func- 
tion during in/out processing 1s to ensure the soldier has received the proper 
counseling and that the soldier has sufficient service remaining for the tour 
or for PCS. The Field Station Reenllstment Office provides assistance/ 
information for all matters pertaining to reenllstment, enlistment extensions, 
Bonus Extensions and Retraining (BEAR) Program, and enlistment/ reenllstment 
bonus program. 

k. Equal Employment Opportunity (EEO) Officer . The EEO Officer 1s 
responsible for implementation of the EEO program within the command, to 
Include the Federal Women and Hispanic Employment Programs. These programs 
are conducted under the direction of the Field Station Commander, who retains 
responsibility and accountability for the EEO Program. The EEO Officer, 
provides program leadership and management to insure equal employment 
opportunity for all personnel without regard to race, color, national origin, 
sex, religion, age, or physical handicap. The EEO Officer coordinates EEO 
complaint processing procedures with the USASCH EEO office. The Chief, 
Administrative Services Branch (ASB) Is the FS Kunla EEO Officer, located in 
RoomM229, Bldg 9. 

4-3. Administrative Management (SI) : 

a. Printing/Copying Services . 

(1) Requests for printing services of large project Items, card- 
stock forms, color reproductions, etc., must be submitted on a DD Form 843 
(Requisition for Printing and Binding Service). DO Form 843 will be completed 
IAW Its prescribing directive (AR 310-1) with the exception of the "TO:" 
address block, and blocks 14, 15, and 17, which will be completed by ASB. 



27 



2 June 1986 USAFS Kunla Admin SOP 

All printing requests will be forwarded to the Printing/Reproduction Control 
Officer (P/RCO). ASB for approval. The P/RCO acts as the final approval 
authority for rll printing requests to Include those that cannot be 
accomplished by on-site equipment. 

(2) Copying will be accomplished by properly trained personnel within 
each staff element/section. Correspondence containing distribution f omul as 
will be reproduced by DDCC personnel. The NCOIC, ASB 1s responsible for 
training all personnel on correct copier utilization. Anyone desiring to 
reproduce large project items must contact ASB to reserve the copier located 
in Room M226. Designated hours for reproduction of large projects are from 
1100 to 1300. 

b. Preparation of Field Station Kunla Administrative Publications . 
Principal staff officers having primary interest m a publication will: 

.(1) Prepare a draft of the new or revised publication^ Guidance and 
definitions of command administrative publications are contained 1n AR 310-2, 
chapter 4; AR 310-3, chapters 1, 2, and 3; and DA Pam 310-20. 

(2) Ensure that the draft publication is carefully reviewed for 
technical content and format. 

(3) Contact ASB to determine essentiality and compatibility with 
existing publications, unique requirements, publication media, publication 
number, etc. 

(4) Coordinate the draft publication with all concerned. Mandatory 
coordination is required for: 

(a) Publications that contain new or major changes in policy . As 
with all policy decisions, publications that contain new policy or a major 
change in current policy will be coordinated with the command group. 

(b) Supplements . Draft supplements must be approved by the INSCOM 
proponent. 

(c) Classified publications. Staff elements will coordinate 
classified draft publications with the Command Security Officer. 

(d) Forms. All publications prescribing forms must be coordinated 
with the Forms Management Officer (ASB). 

(5) Coordination will be accomplished through the use of a decision 
DF (see AR 340-15). The following key points are provided: 



4-5 



2C 



USAFS Kunia Admin SOP 2 June 1986 

(a) All coordination will be completed before the final draft 1s 
submitted to ASS. 

(b) Nonconcurrences id 11 be handled as follows: the nonconcuring 
official will write "nonconcur" and his initials on the decision DF and add an 
MFR (on a separate sheet of paper) explaining the reasons. An attempt will be 
nade to eliminate disagreements at the action officer level; but if this 
fails, the head of the originating office will contact the head of the 
nonconcuring staff element in an attempt to resolve the differences. Xf this 
effort also fails, the head of the originating staff element will then submit 
to the Command Group the consideration of the nonconcurrences. Nonconcurrences 
will be resolved before submission to ASB. 

(6) Submit two copies of the draft publication and the decision DF to 
ASB who will edit and publish the manuscript. 

c. Preparation of Field Station Kunia Forms and Form Letters : 

(1) Prior to submitting a request for approval of a form (or a form 
letter), coordination will be made with the Forms Management Officer, ASB to 
determine whether there 1s an appropriate for* already available. 

(2) Requests for approval of new forms or revisions to existing forms 
will be submitted on DA Form 1167 (Request for Approval of Form). The 
originating office will forward to ASB the original and one copy of DA Form 
1167, a justification for the form, a draft of the proposed form, and a copy 
of the publication which prescribes Its use. DA Form 1167 will be completed 
IAW AR 310-1, Chapter 4, with special attention given to blocks 13, 14, and 19. 

(a) Block 13. No command-wide form will be approved for printing, 
reproduction, or issuance unless authorized In a prescribing directive. Any 
local form required for use by two or more elements of an Installation or 
activity also requires a prescribing directive. However, 1f the form is to be 
used by only one element, a prescribing directive Is not necessary. 

M Block 14 . Must be complete yet concise. Procedures for use of 
the form must provide sufficient detail to allow the Forms Management Officer 
to adequately determine the scope of use and economic necessity for the form. 

(c) Block 19. If a form Is to be used to collect personal data from 
an individual, the originating office must conform with the guidance outlined 
in AR 310-1, pari 4-18a(1) and (2) prior to submission of DA Form 1167 to ASB. 

d. Micrographics Equipment . Micrographics Management (AR 340-22) is the 
responsibility of A$B. While the field station currently has limited 
micrographics equipment on hand, coordination with the Micrographics Management 



4-6 

29 



2 June 1986 USAFS Kynla Admin SOP 

Officer (WO), ASB can be accomplished to determine future requirements. The 
FS Kunia WO 1s located 1n ASB and the WO for 1st Ops Bn Is the XO, 1st Ops 
Bn. Micrographics equipment Includes viewers, viewer/printers, rotary and 
planetary cameras, film processors, film duplicators, computer assisted 
retrieval (CAR) systems, and computer output microfiche (COM). 

e. Office Copying Equipment and Responsibilities : 

(1) Requests for office copying equipment will be submitted to the 
Records Manager, ASB IAW AR 340-20 and USAINSCOM Supplement 1. Requesters 
will use AR 340-20, figure 2-1 (Guide Utter for Copier Equipment Requests), 
ensuring completion of all appropriate paragraphs. 

(2) Principal staff officers/commanders will ensure that responsible 
Individuals are appointed as key operators (principal/alternate) designated to 
■ana 9 2 and maintain copying equipment. Key operators will: 

(a) Take copy meter readings the last day of each month and submit to 
the Records Manager, ASB. Annotate on the meter reading cards vendor credit 
for bad copies and/or excessive downtime on rented copiers. 

(b) Maintain adequate supplies and provide dally upkeep of equipment, 
to Include notifying the Records Manager when equipment requires service. The 
Records Manager, ASB Is the only Individual authorized to contact vendor* for 
repair/service calls. 

(c) Ensure that copiers are operated by trained personnel only and 
Implement appropriate controls (noted 1n AR 340-20, paragraph 3-2) necessary 
for good management of the equipment. 

f. Distribution and Document Control Center (DDCC) . Distribution leaving 
the field station for Bldg 102. Mheeler AFB; A Quad, Schofleld Barracks; and 
other destinations will leave at 0930 and 1430, Monday through Friday. 
Outgoing dlstrlbutl on/mall must be 1n DDCC at least 30 minutes prior to 
departure. ARFCOS 1s delivered/ received at the field station on Tuesdays and 
Fridays. For shipment of ARFCOS material* users must go through their 
administrative office for proper document completion at least one day prior to 
the shipping date. Administrative messages are received from DDCC by a 
designated Individual from each section (twice dally). All outgoing mall will 
be properly addressed and envelopes will be left unsealed when brought to 
DDCC. The DDCC 1s located in Room M225, Bldg 9. Hours of operation are from 
0730 - 1630, Monday thru Friday. 

g. Command Library . The ASB maintains a reference library of Department 
of the Army (DA) publications (i.e., ARs, Pams, FMs, etc.) and miscellaneous 
publications. All publications on file in Room M229 will be available for 



4-7 



USAFS Kunla Admin SOP 2 June 1986 

reference only and will not be signed out. Portions of ARs nay be reproduced 
for office use 1f needed. In addition, there is a microfiche reader/printer 
available for use with microfiche publications. 

h. Resupply of DA Administrative Publications and Blank Forns : 

(1) Sub-account holders Bust submit a DA Fora 4S69 to obtain DA 
administrative publications. Requests wist Include description of publication 
(AR, Pam, TM, etc.), unit of issue, quantity required, and changes needed. 

(2) To obtain blank forms, all sub-account holders must submit a DA 
Form 17 which will Include a description of the form (DA, DD, $F, etc.), and 
the quantity required. Block 6 of DA Form 17 will Include section nam and 
duty phone number. 

(3) Sub-account holders must submit a DA Form 17 by the 10th day of 
each month to insure timely resupply of blank forms. 

1. Military Awards and Decorations Program : 

(1) Recommendations for awards will be prepared and processed IAM AR 
672-5-1, INSCOH Supl 1 to AR 672-5-1. The FS awards NCO (located 1n Room 
M229, Bldg 9) administers the Command Awards Program. 

(2) Battalion level Commanders have authority to approve the award of 
AAMs and DACs and have been delegated authority to disapprove ARCOM 
recommendations. 

(3) The following procedures apply In conducting the battalion level 
awards program: 

(a) Approved recommendations for AAMs will be maintained at the 
battalion level. Requests for orders (RFOs) and certificates for AAMs and 
DACs will be prepared by the battalion awards clerks. 

(b) All recommendations for ARCOM and higher awards will be forwarded 
through the FS Kunla Awards NCO, ASB to the Field Station Commander. These 
recommendations will be reviewed by a field station awards board which will 
make recommendations to the commander. 

(c) Feeder statistics for the IA For* 105 will be forwarded to the 
Awards NCO, ASB NLT 10 days after the end of each quarter. 

(4) Presentations of awards to military personnel will be scheduled, 
coordinated, and completed by the respective unit commanders. Awards will be 
presented 1n an appropriate military ceremony or formation. Uniform for 
personnel to be presented with awards will be determined by unit commanders. 



4-8 

31 



J 



2 June 1986 USAFS Kunia Admin SOP 

j. Suggestion Program . Suggestions will be prepared and processed IAW AR 
672-20, and FS Kunia supplementation. The Suggestion Program Is conducted by 
the Suggestion Program Coordinator located In ASB, Room M229, Bldg 9. 

k. Public Affairs Office (PAO) : 

(1) PAO actions fall under Army regulations 360-81 and 360-5. The 
Command Information section publishes the field station newspaper, Kunia 
Underground News, on a monthly basis. One thousand copies are circulated 
throughout the field station, ITIC-PAC, and the 125th MI Battalion. 
Publication date 1$ the first Friday of each month. Deadline for submissions 
1s the third Monday of the month. The PAO regularly contributes to another 
command information outlet, the INSCOM Journal. Any press releases to such 
military or civilian publications must be cleared through PAO. 

(2) The Public Affairs section monitors the Homet&wn News Release 
(HTNR) Program and processes the forms (DO Form 2266) for release to the 
Hometown News Center, Kelly AFB, Texas. The Public Affairs Officer also 
handles all media inquiries and should be contacted immediately upon receipt 
of such a request. Tne PAO is located in Room M229, Bldg 9. 

(3) PAO Inquiries : 

{a) The PAO is responsible for answering all public inquiries 1n 
reference to Field Station Kunia. All written and telephonic inquiries should 
be forwarded to the PAO for action. 

(b) Requests for information submitted under provisions of the 
Freedom of Information Act {FOIAMAR 340-17) are processed under procedures 
governed by Federal statute. Accordingly, these inquiries will be brought to 
the immediate attention of the Chief, ASB for processing. 

1. Civilian Personnel : 

(1) The processing of official correspondence relating to civilian 
personnel (I.e., SF 52s; performance management standards and appraisals; 
Incentive awards; disciplinary actions; grievances; etc.) will be coordinated 
th^oygh the Chief, ASB. 

(2) Time Cards . Time cards for civilian personnel are maintained by 
designated timekeepers within each section where civilian personnel are 
employed. Time cards will be certified (signed) by a designated Individual 
and forwarded to ASB by the Thursday prior to the end of each pay period for 
submission to USASCH Finance and Accounting, Ft Shafter. 

(3) The civilian personnel bulletin board is located 1n the hallway 
outside of ASB, Room M229, Bldg 9. 



4-9 



USAFS Kunia Admin SOP 2 June 1986 

4-4. Legal Services (SI) : 

a. Appointments can be made with the Legal Assistance Office at Schofleld 
Barracks upon request of the Individual. When the legal office does make a 
legal assistance appointment for the soldier, the 1SG or Cdr will be notified 
that an appointment was made. The nature of the appointment will not be 
disclosed without the soldier's consent. 

b. Notary Public . USAFS Kunia has notary public services available to 
all military and civilian members of this organization and their families. 
The hours of operations are 0730-1630, Monday thru Friday. These services, 
provided by the legal office, are best obtained by calling 1n advance to set 
up an appointment. 

4-5. Morale and Welfare (SI) ; 

a. m Command Alcohol and Drug Policy . Following are the specific policies 
and procedures which will be adhered to concerning the Alcohol and Drug Abuse 
Prevention and Control Program (ADAPCP) at this organization. These policies 
and procedures are 1n accordance with Department of the Army and INSCOM 
directives and are applicable to all members of this command. 

(1) The Alcohol and Drug Abuse Prevention Control Program (ADAPCP) : 

(a) There is no place In this organization for any soldier who abuses 
alcohol and/or uses drugs. Abuse of alcohol and the use of drugs affects the 
morale, discipline, health, and safety of the Individual, as well as his or 
her family, friends, and co-workers. 

(b) The abuse of alcohol and the possession, distribution or use of 
Illegal drugs by anyone assigned or attached to this command will not be 
tolerated. 

(c) Commanders will interview all soldiers who are suspected or 
identified as alcohol abusers and refer them, If appropriate, to the Alcohol 
and Drug Abuse Prevention and Control Program. 

(d) Officers and noncommissioned officers who choose to drink will 
set the example of responsible drinking practices. 

(e) The A-Quad coordinator will publish the commander's policies and 
procedures concerning the quantity of alcoholic beverages authorized In the 
barracks. 

(f) No military personnel on duty shall have a blood alcohol level of 
.05 percent or above. Any violation of this provision provides a basis for 
disciplinary actions under the UCMJ and a basis for administrative action, to 



4-10 

33 



2 June 1986 USAFS Kunla Admin SOP 

Include characterization of discharge, Nothing In this guidance thall be 
Interpreted to mean that Impairment does not exist if the blood alcohol level 
Is less than .05 percent. To be In violation of this provision, t soldier 
wist have known or should reasonably have known prior to becoming Impaired 
that he or she had duties to perform. 

(g) Nonalcoholic beverages will be Bade available at all social 
functions to Indicate a clear choice for those who prefer not to drink. 

(h) Slamorlzatlon of alcohol will not be condoned at any official or 
unofficial military function. 

(2) Field Station Education Policy . Commanders will provide 
education and training on ADAPCP policy and on effective measures to alleviate 
problems associated with alcohol and drug'abuse. 

(a) PV1-SP4/CPI . Education will normally be conducted within 30 days 
after arrival at FS Kunla and will emphasize, is a minimum, the legal 
consequences of illegal drug use and alcohol abuse under both the UCMJ and the 
local laws. 

(b) SGT-SGM/CSM/Of f 1 cers . Education will normally be conducted 
within 30 days after arrival at fS Kunia and will emphasize, as a minimum, M 
command-unique elements of the alcohol and drug problem that Impact on health, 
welfare, morale and readiness, and local military and civilian resources. 

(3) Biochemical Testing (Urinalysis) : 

(a) Random tests of soldiers will be conducted by each unit. The 
goal 1s to test each soldier at least once per year. The goal for military 
police 1s three times per year. 

(b) There will be an individual of SFC rank or above present in the 
Immediate testing area for all SFCs and above, and officers. 

(c) Commanders may Individually direct (commander directed) soldiers 
to be tested who are suspected of Illegal drug use at any time. 

(4) Alcohol Breath Measuring Devices (Alco Sensor III) . 

(a) Commanders will use these devices as identification and screening 
tools. 

(b) If the results of an .05 BAC level are recorded and the commander 
desires to impose UCMJ action, he/she must direct the soldier to report to 
either the PMO or Schofleld Barracks Medical Clinic (Emergency Room) for 
testing. Only the result of this testing can be used 1n disciplinary actions. 



4-11 






USAFS Kunla Admin SOP 2 June 1986 

(c) Supervisor/designated representative must accompany soldier to 
the testing site. 

(5) Requests to serve alcohol 1c beverages during duty hours . 
Department of the Army policy prohibits the serving of alcoholic beverages 
during duty hours to soldiers on duty. However, on unique occasions such as 
INSCOM Day, exceptions to this policy may be granted by the installation 
commander. Commander, FS Kunla has been delegated this authority for the FS 
Kunla compound. The Deputy Installation Commander for Schofleld Barracks has 
this authority for Schofleld Barracks. Requests for exceptions to policy 
should be routed through command channels to Commander, Field Station Kunla at 
least seven (7) duty days prior to the scheduled event. Written requests must 
include: 

(a) Organization 

(b) Purpose 

(c) Effective date and duration of dispensing period 

(d) Justification 

(e) POC and phone number 

Additionally, the request should clearly address responsibilities for control 
of alcoholic beverages and procedures for providing necessary transportation 
for soldiers and family members. 

b * Safety . Safety is a command responsibility as well as a personal 
responsibility of each and tvery soldier and civilian assigned to Field. 
Station Kunla. This responsibility mandates establishing safe work practices 
and physical environments. A safety hotline has been established to enable 
immediate reporting of safety hazards. All accidents/hazardous situations 
should be reported to the Safety Office. During duty hours the Safety Hotline 
number 1s 622-3319; after duty hours, 622-3390. Additionally, there Is a 
Safety Bulletin Board located on the 3d Floor, Bldg 9, directly opposite the 
SC IF exit. The command safety program 1s orchestrated within the Office of 
the SI. 

c. Athletics and Recreation Program . 

(1) Field Station Kunla personnel participate in a number of 
recreational programs to include all Army, MACON, interservlce, and 
installation levels. Additionally, Intramural competition Is offered in 
several activities to accommodate rotating shift schedules. This intramural 
competition culminates in an annual Field Station Kunia Olympic competition. 



35 



2 June 1986 USAFS Kunla Admin SOP 

For Information regarding these programs, contact the A&R NCO located at the 
FS Kunla Recreation Center. 

(2) Located 1n the Kunla recreation area 1$ a tennis court, Softball 
field, outdoor volleyball court with two portable basketball goals, four 
picnic cabanas, and a children's play area. To reserve the recreation area, 
unit representatives should contact the Athletics and Recreation NCO. 
Additionally, two full -sized basketball /volleyball courts are available at A 
Quad for soldier/authorized family «eober use. Commander, 1st Ops Bn controls 
access and use of these facilities. 



4-13 



2 June 1986 OSAFS Kunla Admin SOP 

CHAPTER 5 . 
Security 

5-1. General (S2/SS0) . This chapter provides Information regarding policies 
•nd procedures which fall within the responsibilities of the S2 and SSO. 

5-2. Security Clearance/SCI Access (S2) . Many fS Kunla personnel must 
possess a iop secret clearance Da sea on a Special Background Investigation 
(SBI) and be eligible for Sensitive Cotnpartroented Information (SCI) access. 
All personnel are required to be processed for the appropriate clearance and 
access through the f$ Kunla S2/SS0 offices. Supervisors are also responsible 
to ensure that nomination actions for SCI access are Initiated through the 
appropriate security manager. The security manager will forward the 
nomination through the S2 to the SSO. The SSO will forward the nominations to 
the Personnel Central Clearance Facility (PCCF). After receiving favorable 
indoctrination authority from PCCF, the individual 1$ Indoctrinated for SCI 
access. Newly indoctrinated personnel are reindoctrinated after the first six 
months; all cleared personnel are reindoctrinated every two years thereafter. 
All supervisors are responsible for insuring that any credible information of 
a possible derogatory nature on soldiers is brought to the attention of the 
chain of cownand and the Field Station S2. For additional details, refer to 
AR 604-5, TB 380-35, and FS Kunla supplementing Instructions. 

5-3. Safeguarding Classified Information (S2) . I AW AR 380-5 and AR 380-35, 
all FS Kunla personnel are responsible for the proper safeguarding of 
classified information. All personnel must be familiar with the current 
security procedures at FS Kunla. Special command emphasis will be placed on 
the need-to-know criteria. It 1s the responsibility of all individuals with 
access to sensitive information to use good judgment and discretion to ensure 
that uncleared personnel are not given access to classified/sensitive 
Information. Supervisors are responsible for enforcing security practices 1n 
dally operations and for reporting practices dangerous to security. For more 
details, see AR 380-5 and AR 380-35 and FS Kunia supplementing instructions. 

5-4. Classified/Unclassified Trash Disposal (S2) . Unclassified trash will be 
placed in clear plastic bags, marked with the date, printed name, duty 
section, and signature of an E6 or higher, and taken to the designated trash 
collection point located outside the tunnel complex. All classified paper 
trash will be placed in burn bags. All other classified trash (typewriter 
ribbons, magnetic tape, slides, or miscellaneous film material) will be placed 
in a separate bag and marked "SPECIAL BURN." Classified burn bags will be 
marked with the date, printed name, duty section and phone number. Classified 
burn bags (to include SPECIAL BURN bags) will be taken to the collection point 
(1st floor) each day. (Kunia Regulation 380-5). 



5-1 






USAFS Kunla Admin SOP 2 j un e 1986 

5-5. Visitor/Escort Procedures (S2) . All personnel entering the FS Kunla 
SCIF must be verified for security access by the SSO or escorted by a 
responsible Individual with appropriate access. All FS Kunla personnel will 
be familiar with visitor/escort requirements for the facility. Family members 
will not be allowed Into the SCIF on a routine basis. Periodic exceptions to 
policy for justifiable official reasons say be requested through the SSO. 
Requests for family member access to the SCIF will be considered on a 
case-by-case basis. Entrance to non-SCIF portions of the Kunla complex must 
be coordinated 1n advance with the S2. Access rosters must be updated on a 
quarterly basis and provided to S2. 

5-6. Key Control /Crime Prevention (S2) . All personnel at FS Kunla are 
responsible for Key Control and Crime Prevention procedures appropriate for 
their work areas. All personnel will be knowledgeable of the appropriate key 
control/crime prevention procedures. It Is the responsibility of all 
individuals to report any criminal or questionable activity to the Field 
Station S2 through their chain of command. (AR 190-13 and AR 190-31). 

5-7. Exit Searches for Items leaving the SCIF (S2) . All equipment, 
hand-carried Items such as briefcases, hand bags larger than a wallet (I.e., 
8" x 5" x 3"), and gym bags will be searched. Equipment leaving the SCIF 
either permanently or temporarily must also be searched by one of the 
following offices and a OA Form 1818, Individual Property Pass, must be 
obtained from the SSO office: 

a. ADPSSO - Computer equipment. (Room M212) 

b. SSO - Personal property (I.e., coffee pot, camera without film, vacuum 
cleaner). (Room M-210) 

c. All off 1c* furniture and equipment (to Include cabinets and security 
containers) leaving the SCIF for any reason will be physically inspected by an 
E6 or above from the section/activity signed for the furniture or equipment. 
Individuals conducting the inspections will then certify (using OA Form 1818) 
that absolutely no material, to Include classified defense material, Is 
contained therein. This form will be affixed to each piece of furniture/ 
equipment Inspected and will be retained by the Property Book Office (PBO) 
Security Manager. 

d. Upon turn-1n of security containers, combinations must be reset to 
50-25-50. 

5-8. Classified Courier Orders (S2) ; 

a. The escort/hand carry of classified defense material between this 
command and other activities located on the Island of Oahu will be accomplished 



5-2 

38 



2 June 1986 USAFS Kunia Admin SOP 

only by authorized and appointed couriers. The appointment of couriers, with 
supporting justification, will be forwarded through S2 to SI. Couriers for 
sensitive compartnented information will be appointed and briefed on their 
duties by the command SSO. 

b. Requests for the appointment of couriers for classified defense 
material off the island of Oahu, regardless of mode of travel or destination, 
will be forwarded to the S2 IAW Section 3, Chapter VIII, AR 380-5, as 
supplemented, NLT seven days prior to travel. The hand carrying of classified 
defense material off the island of Oahu Is strongly discouraged. Every effort 
will be made to forward classified defense material to off-1sland locations 
via Armed Forces Courier Service (ARFCOS) or other approved means as specified 
1n Section 1, Chapter VIII, AR 380-5. If SCI courier orders for off Island 
are required, orders must be requested from the SSO HLT eight days prior to 
travel. The SSO will forward the request to SSG, INSCOM NIT seven days prior 
to travel to obtain approval /disapproval. 

5-9. Security Containers (S2) : 

a. Each office/section will designate one security container as a master 
container and the combinations to all other security containers for that 
office/section will be stored therein. Only the combination to the master 
container will be forwarded to the SSO for safekeeping. 

b. Security managers should insure that the changing of combinations will 
be accomplished only by trained personnel. S2 will provide training. In 
emergency situations additional assistance will be provided. 

c. Lockouts will be immediately reported to the S2 section. If 
assistance 1$ required by a locksmith, the S2 will effect the necessary 
coordination. 

5-10. Communications Security (S2) : 

a. As members of the intelligence community, our personnel must be aware 
of the vulnerabilities of the nonsecure, or "black," telephone. Do not 
discuss classified Information on nonsecure telephones. Official OoD 
telephones tre subject to monitoring for communications security purposes at 
all times. Use of official DoD telephones constitutes consent to 
communications security telephone monitoring. 

b. There are many ways to Increase communications security awareness 
thereby decreasing our vulnerabilities; some ere listed below: 

(1) "Secure" phones are the primary means of communication within 
Bldg 9 and with HQ INSCOM and NSA/CSS. Black phones will only be used when 
grey phone service 1s not available. 



5-3 

39 



USAFS Kunla Admin SOP 2 June 1986 

(2) Don't talk around classified Information on nonsecure phones. If 
the topic 1s classified, use secure neans, I.e., secure phones. 

(3) Essential Elements of Friendly Information fEEFI) have been 
developed by the QPSEC officer (S3) for FS Kunla. These EEFI are constant 
reminders of the type of classified/ sensitive Information that must be 
protected. All personnel should become acquainted with the current EEFI and 
avoid discussing them on the phone. 

(4) When using nonsecure phones, keep your conversation short, use 
notes, and stick to your topic. 

(5) Make sure the telephone receiver 1s seated firmly 1n the cradle 
when the call 1s completed. Also, ensure all hold buttons are up. Do not 
tape or clamp buttons down. This constitutes a practice dangerous to security. 

(6) If communication security violations or practices that are 
dangerous to security are noted, report them Immediately to your supervisor or 
security manager. 

5-11. Travel Security policy (S2) . Detailed guidance regarding command 
security policy is provided to each TDY traveler upon embarking on TDY. Key 
points provided within this policy are: 

a. All soldiers performing TDY to OCONUS locations will report to the S2 
for a counter- terrorism briefing. 

b. TDY through or to terrorist threatened areas will be conducted only If 
deemed mission essential. 

c. Unofficial travel to terrorist-threatened areas 1s strongly 
dl scouraged. 

d. U.S. facilities will be used for billeting and other requirements, as 
well as the use of Military Airlift Command (MAC) flights for travel whenever 
possible. 

e. If travel by an SCI-indoctr1nated Individual Is to a restricted area, 
SSO approval and an SSO travel briefing will also be obtained. The SSO 
maintains a list of areas which are restricted. 

5-12. Sensitive Compartmented Information Facility (SCIF) Security (SSO). 
The SSO establishes command policy for SCIF security In coordination with the 
S3. The SSO conducts Inspections of the SCIF, Investigates security 
violations for possible compromise of SCI as a result of carelessness or 
administrative error, and governs construction of the SCIF for physical 
security. The SSO participates 1n all new construction planned for the SCIF 
to Insure criteria Is met for SCIF accreditation.. 

* 

5-4 



2 June 1986 USAFS Kur.la Admin SOP 

5 " 13 - Billet Management (SSO) . An Individual requiring access to SCI to do 
Si^/her- jo& Bust be established in a specific position called a billet The 
SSO billet manager manages all billets for FS kunia. Billets Sill J?" 
requested by the section security managers through the S2 to the SSO 30 days 
prior to being needed. As job titles or Job descriptions change, the section 
security manager will notify the SSO to ensure Maintenance of en accurate 
billet roster. 

S" 1 *' Badge Access (SSO) . FS Kunia personnel receive a permanent badge after 
being Indoctrinated. While In the SCIF, this badge 1s to be worn on the 
person, above the waist. Once outside {he SCIF, this badge should be 
safeguarded so as not to be lost or Misplaced, and should not be visible 
outside the SCIF at any time. During periods of TOY or extended leave, 
storage and safekeeping of the badge 1s the responsibility of the bearer. An 
Individual must require SCIF access twice a week over a sustained period of 
tine to be assigned i pemanent badge. 

W5. Privacy Communications Act (Eyes Only /Personal For) (SSO) . SSO closely 
Monitors this communication support for the commander to ensure timely 
delivery and transmission of messaged ), following appropriate procedures 
found 1n AR 380-38, and strict control. 

5 " 16 - SCI Clearance Passage (SSO) . The SSO will pass SCI clearances to the 
station where a traveler will be TOY. The traveler will complete HWA Form 
14-R (Clearance Passing Slip) listing the activities to be visited and 
clearances required and give 1t to the SSO at least seven days prior to 
travel. The SSO will return HWA Form 14-R to the traveler, Including the 
date-time group of the clearance passing message, after completion of the 
action. The traveler will take the date-time group of the clearance passing 
message along to help verify the clearance level possessed If difficulty 
occurs at the visited activity. 

5 * 17 - Armed Forces Courier Sevlce (ARFCOS) (SSO) . To ensure SCI materials 
• re adequately protected against the possiMHty of hijacking, unauthorized 

V 1??1 R9 » 1oss * or other fonns of compromise durlag transportation, ARFCOS Is 
utilized and handled by the Document Distribution Control Center. SSO ensures 
this station follows correct procedures. 

5 -18- Document Control (SSO) . The DDCC serves as the focal point for 
receipt, control and accountability of SCI material. The SSO ensures adequate 
control through advice and periodic Inspections. 

5-19. Red Badge Pol Icy (SSO) . The Intent of allowing uncleared {red badge) 
personnel into the SCIF is to allow people such a% facility engineer workers, 
telephone installers/repairmen, typewriter repairmen, alarm maintenance 
personnel, safety inspectors, fire Inspectors, etc., escorted access for a 



5-5 



USAFS Kunia Admin SOP 2 j une 1986 

short period of tine. When an uncleared person Is In the SCIF the area Is to 
be sanitized, all classified either put away (out of sight) or covered so 
documents cannot be viewed by the uncleared person. Classified conversations 
will cease until the uncleared personnel have departed the area. The policy 
1s not to allow uncleared personnel, assigned to a unit/office who nay be 
awaiting clearance, unrestricted access to an area within a SCIF, for any 
period of time. Exception to this for short periods, I.e., an hour or so, 1s 
at the discretion of the local SSO Commander. 

5-20. Nondisclosure Areas (SSO). Hallways and restroons located Inside the 

SCIF are nondisclosure areas. Classified material will not be discussed 1n 
these areas. 

5-21 . Access to Won- SCIF Areas at Kunia (S2) : 

* 

a. Access to Kunia non-SCIF areas will be granted to those Individuals 
listed .on the access card/roster files. All others oust possess a need for 
access and be signed In on the visitor register (IAHK Fn 56). Access 
card/roster files nust be updated on a quarterly basis and provided to the S2 
office. 

b. Permanently assigned/attached personnel must show proper 
Identification at Guard Post 2 (tunnel gate), before entering the tunnel 
entrance. 

c. Requests for family member access to non-SCIF areas will be considered 
on a case-by-case basis and must be coordinated in advance with S2. 

d. Visitors claiming to have access who are not listed In the access file 
will be denied access until verification for access can be determined. . 

5-22. Vehicle Registration (MP ): 

a. General . All personnel assigned to Field Station Kunia, military or 
civilian, must register their privately owned vehicle with the Kunia Military 
Police. Non-registered vehicles will be signed in or denied access. 

b. Hours of Operation. The Kunia Military Police Vehicle Registration 
Desk 1s open from 0730-1630 hours, Monday thru Friday. 

c. Vehicle Registration Requirements. Vehicle registration, proof of 
Insurance (No-fault card), safety inspection sheet, and driver's license are 
needed to register the vehicle. Temporary registrations (30 days 1n duration) 
will be Issued for vehicles that are missing any of the previously listed 
Information, or for leaner/rental cars and Island residents with temporary 
duty at Field Station Kunia. 



5-6 

h2 



2 June 1986 USAFS Kunla Admin SOP 

d. Kunia Cecals . Special decals designed for Kunla will toe placed either 
on the top center or the windshield or the bumper of the driver's side of the 
vehicle. 

e. Decal Removal . Kunla decals must be removed from the vehicle prior to 
the vehicle being shipped off-island or sold. Kunia decals are not 
transferable from one owner to another. When removed, the used decal will be 
turned in to the Kunla Military Police. 

5-23. Armed Forces Traffic Ticket (DP Fonn 1408) (HP) ; 

a. General . The Military Police have the primary responsibility for 
ensuring that traffic laws (AR 190-5 (OPNAVINST 11200-5B. AFR 125-14. and MCO 
5110.1B) end USAFS Kunia Regulation 1-1 (Parking)) affecting the Field Station 
are enforced. Individuals who are In violation of traffic laws, or any of the 
previously listed regulations, will be 1*«ued an Armed Forces Traffic Ticket 
(DO Fono.1408). 

b. Processing of DP Form 1408 . All DD Forms 1408 will be prepared IAW 
FM 19-10. 

(1) The original (white) copy will be forwarded through command 
channels and administratively processed IAW AR 190-5. 

(2) The 2d (yellow) copy will be maintained by the USAFS Kunia 
Military Police office. 

(3) The 3d (pink) copy will be given to the violator. In unattended 
vehicle violations, the 3d copy will be placed under the windshield wiper of 
the vehicle, or otherwise conspicuously affixed to the vehicle. 

(4) After the original copy has been administratively processed by 
the commander, it will be forwarded to the USAFS Kunia Military Police office 
for filing with the 2d copy. 

(5) All DO Forms 1408 written for state violations (I.e., expired 
registration, safety inspection sticker) will be forwarded to the Schofield 
Barracks Military Police for processing. 

5-24. One-Time Access (SS0) . One-time access will be used to create a billet 
which Is required for 90 days or less. One-time access is normally used for 
people who have a need to know SCI for a short time and meet all other 
requirements for SCI access, but do not currently have SCI access. Examples 
include Instructors, IMAs and TOY travelers. A OF requesting one-time access 
will be sent with justification from the section security manager through the 
S2 to arrive at the SSO NLT seven days prior to the date required. 



5-7 



USAFS Kunla Attain SOP 2 June T986 

5-25. Transfer-ln-Status (SSO) . Tran$fer-1n-Status (T-I-S) allows an 
individual to PCS from one command to another without being debriefed and 
relndoctrlnated for SCI access when SCI access 1s required at both the losing 
and gaining commands. Hie procedure requires the gaining command to request 
T-I-S from the losing command. The section security nanager will request 
T-I-S through the S2 to the SSO In time so that the SSO request will take 
place before the Incoming person departs the losing command. 



i 



5-8 



9 February 1967 CI, USAFS Kunla Admin SOP 

CHAPTER 6 - 
Travel 

6-1. Responsibilities (RMO) : 

a. Heads of staff elements/commanders are responsible for the following : 

CD Ensuring that the purpose for which the travel 1s to be performed 
cannot be accomplished by correspondence or other means. 

(2) Coordinating proposed travel with other staff elements when 
appropriate. 

(3) Ensuring that proposed travel conforms with existing policy and 
that travel requests ^re prepared I AW the contents of this chapter. 

(4) Ensuring certification of traveler's security clearance. A 
•request listing activities to be visited, POCs, and required clearances will 

be prepared and forwarded to the SSO for approval and release. 

(5) Enforcing economy in modes of transportation authorized and used. 

(6) Developing travel plans I AW guidance and dollar restraints 
provided by the Resource Management Office (RMO). 

(7) Ascertaining whetner assigned personnel have the correct 
passports and visas in their possession. 

(8) Ensuring that passports are current and valid. 

(9) Ensuring that military personnel are aware of HQDA requirement 
for soldiers to wear ID tags at all times while traveling on government 
business (whether in uniform or civilian clothes) and wnile traveling to or 
through terrorist areas. 

b. The RMO 1s responsible for the following: 

(1) Establishing travel ceilings. 

(2) Reviewing the status of the TOY program at the mid-year review, 
end of the third quarter, and as otherwise required for identifying necessary 
adjustments. 

(3) Monitoring TOY orders for compliance with provisions of Joint 
Travel Regulations (JTR). 



6-1 



^;5 



CI, USAFS Kunla Admin SOP £ February 1987 

(4) Certifying the availability of funds on travel requests using OMA 
funds. 

c. The SI Is responsible for authenticating DO Form 1610 and assigning 
the travel order number. 

6-2. Policy (RHO) ; 

a. TOY visits Mill be arranged with a minimum requirement on equipment, 
facilities, and services of the host unit/installation. 

b. TOY visits will not normally exceed 30 consecutive days (with the 
exception of attendance at courses of instruction). Requests for over 30 days 
must be approved by the commander. 

c. Transportation used for TOY travel will be the least costly service 
available which will permit satisfactory accomplishment of the mission. 

d. TOY for the purpose of training military personnel will be coordinated 
with and approved by P4T {S3). 

e. Soldiers performing official travel are encouraged to participate in 
airline promotional programs to earn credit toward reduced fare tickets. All 
credits earned must be applied toward subsequent official travel, and may not 
be used for personal travel. Seat upgrades may be used for official travel. 
Any promotional gift received by an official traveler must be turned in to RMO 
on completion of travel. On PCS, soldiers will provide the RMO with a 
statement of mileage credits accrued on official travel while assigned to FS 
Kunia. 

f. TOY travel for training of civilian personnel will be coordinated with 
the Training Coordinator, CPOH, Ft Shafter. 

g. All military personnel on TOY at or near a military installation will 
use government quarters. Military personnel will also use available messing 
facilities. A statement of nonavailability will be obtained when quarters 
and/or messing facilities are not available. 

h. Members 1n a TOY status will personally pay for all official 
commercial telephone calls (Including toll calls) and Include the claim for 
reimbursement 1n the travel voucher submitted after the completion of travel. 
U.S. Government telephone service such as AUTOVON, Hide Area Telecommunications 
Service (WATS), or Federal Telecommunications Service (FTS) should be used 
when available unless the use of such service would adversely affect the 
mission. Travel vouchers containing reimbursement claims for official calls 
must be approved by the RMO. 



6-2 



9 February 1987 CI, USAFS Kuril a Admin SOP 

1. In those rare Instances when it is deemed necessary to. hand carry 
classified materials to or from a TOY destination, advance coordination will 
be conducted through the S2 1n sufficient time to obtain approval with the 
SSO. As a minimum, five days advance notice is required. See USA1NSC0M Memo 
380-5, paragraph 9-8, for details. 

6-3. Approval of Travel (SI) . See Standing Operating Procedure on Resource 
Hanagement, Part n, Chapter 2 . 

6-4. Control of Funds (RMO) : 

a. The RMO 1s responsible for the administrative control of appropriated 
funds allotted to F$ Kunia. 

b. All DD Forms 1610 citing FS Kunia funds will be signed by the RMO 
officer or the designated fund certifying official prior to authentication by 
the SI. 

c. Fund cites issued by OA Form 2496, message, or other correspondence to 
other commands and activities will be coordinated with the RMO prior to 
release. No fund cites will be issued by telephone unless necessitated by 
emergency; 1n which case, the verbal fund cite will be followed up in writing 
and coordinated as indicated above. 

6-5. Sign In/Sign Out (SI ); 

a. Military personnel are required by AR 210-10 to sign in/out at the 
start and completion of TOY travel. USAFS Kunia personnel are required to 
sign 1n/out at A-Quad using DA Form 647 (Personnel Register). When that is 
not possible, DA Form 647-1 (Personnel Register) 1s authorized, if accompanied 
by a copy of the DD Form 1610. In either case, signing in/out must be done 
prior to the first day of TOY travel or return to permanent duty. Telephonic 
notification is not acceptable. 

b. Military personnel whose period of TOY 1s expected to exceed 90 days 
will report to the PAC prior to departure to Insure the appropriate officer 
evaluation report/enlisted evaluation report (OER/EER) is Initiated. Officer 
personnel should receive a "DEPART TOY" evaluation and enlisted personnel 
should receive a "CHANGE OF RATER" evaluation If minimum rating periods are 
met. In addition, officers who will be attending a course of Instruction for 
which an academic report will be rendered, regardless whether or not the TOY 
period exceeds 90 days, must receive the "DEPART TOY" report. All personnel 
must also obtain reproductions of their personnel qualification record (DA 
Form 2-1 (Personnel Qualification Record - Part II), or tne Officer Record 
Brief (ORB)) for use by their gaining activity. 



6-3 



CI, USAFS Kunla Adroln SOP ^9 February 1987 

6-6. notification to Families (SI) . TOY personnel will not request 1n 
messages that information be relayed to their families. Necessary action will 
be taken by the designated representatives of the staff element «f assignment 
to ensure that pertinent details are relayed to families concerned. 

6-7. Briefing of Heads of Staff Elements /Commanders (DCdr) . Upon return to 
USAFS Kunia, the individual or tne senior member of the party will brief the 
head of his staff element/commander on the findings of the visit. 

6-8. Reports (DCdr) : 

a. Upon conclusion of the above briefing, a written summary report of TOY 
travel, IAHK Form 89 {Figure 6-1) will be prepared and submitted to the head 
of the staff element/commander. 

b. Report: will Include all significant items pertinent to the visit. 
Necessary staff coordination will be made. 

6-9. Conference Travel (S3) : 

a. Requests for military personnel to attend meetings of technical, scien- 
tific, professional or similar non-governmental organizations, as prescribed 

in AR 1-211, will be submitted on DA Form 2496 to PAT (S3) for review of career 
beneficiallty and tuition/registration fee assistance. Travel requests should 
be forwarded to PAT (S3) at least seven weeks before travel. 

b. Requests for conference travel in relation to training for civilian 
personnel, as prescribed in paragraph C-4500, Vol II, JTR, should be forwarded 
to the Training Coordinator, CPOH, Ft Shafter at least seven weeks prior to 
commencement of travel . 

6-10. Passports (SI) : 

a. Civilian personnel traveling to countries requiring passports and/or 
visas will contact CPOH, Ft Shafter. Military personnel will contact the 
MILPO, Ft Shafter. 

b. A birth certificate bearing a raised seal, expired/tourist passport or 
other proof of U.S. citizenship is required 1n order to obtain a passport for 
all enlisted and civilian personnel and for those officers whose citizenship 
was obtained by other than birth in the U.S. or in a foreign country of 
parents who were U.S. citizens. Passports issued for the purpose of official 
travel will not be used for personal travel. (Provisions of AR 600-290 apply.) 

c. Information on tourist passports can be obtained by contacting the 
State Department directly witn specific questions. Tne SI is not responsible 
for providing information regarding personal travel, but will assist soldiers 
In obtaining tourist passports when required for official business. 

6-4 



9 February 1987 CI, USAFS Kunia Admin SOP 

6-11. Notification Procedures (DCdr) ; When the visit under consideration has 
been Initiated by FS Kunia, the affected staff element/command trill: 

a. Dispatch a visit notification Message (Figure 6-2). 

b. On unit concurrence, prepare appropriate request for travel 
clearance. (Also see paragraph 6-13). 

c. Prepare and process the OD Form 1610 through RMO and SI, (Also see 
paragraph 6-16). 

d. Arrange authorized travel accommodations. 

6-12. Travel Clearance Requirement for OCONUS Visits (DCdr) . 

a. Travel clearance 1s required for all visits to OCONUS command/agencies. 

b. Requests are required 45 days In advance of travel commencement. 

c. Requests not meeting the 45 day suspense require DCdr approval prior 
to release. Justification for late requests will be Included In the last 
paragraph of the travel clearance message. Only those visits that have been 
precipitated by an Invitation or by a compelling operational requirement will 
be approved. 

d. Requests for travel clearance must be prepared on DD Form 173 (Joint 
Message Form). 

e. When TOY visits are to non-USAINSCOM elements, the staff element 
Initiating travel will obtain authority from the conmand to be visited -prior 
to processing clearance and travel reque«ts. 

f. OCONUS travelers will process through the S2 prior to departure (see 
para 5-11). 

6-13. Travel Authorization (SI). Requests for travel authorization will be 
initiated on DO Form 1610 for all personnel. Except 1n cases of emergency, 
requests for travel will be initiated in time to reach the RMO five work days 
In advance of proposed departure date. Preparation guidance 1s contained in 
AR 310-10. TOY orders will not be processed on a "while you wait" basis, 
unless the traveler 1s departing within 48 hours. 

6-14. Amendments, Rescissions, and Revocations (SI) . Requests for an 
amendment, rescission, and/or revocation of a travel authorization will be 
submitted on DD Form 1610. Blocks 1 thru 7, 10b, 17, and 18 will be completed 



6-S 

1*9 



CI, USAFS Kunla Admin SOP A February 1987 

by the Initiator with blocks 20 thru 22 being completed and authenticated by 
the SI. Justification for the change will be cited 1n block 16. Coordination 
will be the same as that given the original order. Explanations of the above 
are as follows: 

a. Amendments . Amendments are Issued when any portion of the TOY has to 
be altered, I.e., deletions/additions. (NOTE: Travel time may fluctuate by 
100 percent or seven days, whichever 1s less, without an amendment.) 

b. Revocations . Revocations are Issued when the traveler's TOY is 
cancelled for any reason. The original TOY order must be revoked and 
processed as stated above. 

6-15. Completion of DP Form 1610 (RMO) . At FS Kunla the office of origin 
will complete blocks 1 thru 7, or 9 thru 18. The RMO will enter the 
appropriate fiscal citation 1n block 19. Requests citing OMA funds must 
contain' the signature of the RMO 1n block 19. Block 17 will be signed by the 
requestor. Block 18 will be signed by the head of the staff element/commander 
or his designated representative. TOY travel of military personnel to attend 
training will be approved by PAT. Items not specifically Identified in AR 
310-10 or 1n the following subparagraphs are considered self-explanatory. 

a. Block 8 . This block will be left blank. 

b. Block 15 . Enter "MAX" if travel advance 1s desired. 

c. Block 16 . 

(1) Mandatory remarks 1n this block are: 

(a) "Government quarters and mess will be used if available." 

(b) "Traveler 1s required to submit a request for reimbursement within 
five days after travel. Receipts for lodging are required regardless of cost." 

(c) "Soldiers will wear two identification tags with metal necklaces 
whenever traveling on government business." 

(d) "Emergency notification: (unit address and telephone number}." 

(e) "Reimbursement for registration fees is authorized." 

(2) Examples of special authorization entries. If applicable, are: 

(a) "Hire of special conveyance authorized UP paragraph (M-4405, Vol 
I, JTR (military) or C-2101-2, Vol II, JTR (civilians))." (A special convey- 
ance is any method of transportation other than common carrier, government 

6-6 

50 



9 February 1987 CI, USAFS Kunia Admin SOP 

conveyance, or privately owned conveyance, which requires specific authoriza- 
tion or approval for the use thereof. This Includes a commercial rental car, 
but does not Include use of taxis for In and around travel.) 

(b) "Reimbursement for travel 1n and around TOY point authorized UP 
paragraph H-4415/C2102-1, JTR." (Authorizes use of taxi, common carrier or 
privately owned vehicle (POV) for transportation from place of lodging and 
place of business and place where meals *re provided.) 

d. Military travelers are responsible for signing In/out of TOY station 
and home station (see paragraph 6-5). 

e. Information concerning the courier of classified material will not be 
Indicated on the DD Form 1610. Courier authorization will be issued I AW 
USAINSCOH Memo 380-5. 

f. Reference will not be made to leave in conjunction with TOY orders 
(I AW AR 630-5, paragraph 7-1 a). 

g. Errors. When typographical errors are made, the Invalid information 
will be deleted by "X-1ng"; and the correct data will be entered Immediately 
thereafter. All deletions/changes/corrections will be Initialed by the 
requesting official (block 17). The use of self-adhesive correction tape 
and/or liquid typing fluid on the 00 Form 1610 Is prohibited. 

6-16. Invitational Travel Orders (SI) . Invitational travel orders are Issued 

to persons who are not Federal Government employees or members of the ^ 

uniformed services when they are acting in a capacity tnat Is directly related i 

to, or In connection with, official activities of the Department of Defense. 

Invitational travel orders will be Issued by the SI upon receipt of a DD Form 

1610 completed I AW paragraph 16 above. Block 7 of the DD Form 1610 will 

reflect "Invitational travel orders," 

6-17. Requests for Advance of Funds (RMO) . See Standing Operating Procedure 
on Resource Management, Part II, Chapter 5. 

6-18, Submission of Travel Voucher, /Sub voucher (DP Form 1 351-2) (RMO) . See 
Standing Operating Procedure on Resource Management, Part II, Chapter 6. 

6-19. Reimbursement of Expenses (RMO) . See Standing Operating Procedure on 
Resource Management, Part II, para 6-7. 

6-20. Reimbursement for Travel Within and Around TDY Station (RMO) . This 
paragraph encompasses travel performed within and around a station at which 
the individual has been placed in a TDY status. 



6-7 

51 



CI. USAFS Kunla Admin SOP .< February 1987 

a. Reimbursement for travel will be authorized only when Government 
transportation is: 

(1) Not available or is Inadequate. 

(2) Available, but official determination is made that commercial 
transportation will be more advantageous to the Government. 

b. Conditions for which reimbursement will be authorized are as follows: 

(1) Travel from first point of duty to second or subsequent point. 

(2) Travel from last point of duty back to first point, if necessary 
to return. 

(3) To transport bulky, scientific, fragile, or valuable equipment or 
exhibits; equipment which Is precluded by law from being transported by public 
surface carrier; and/or classified documents. 

(4) In the case of civilian travel between place of lodging and place 
of business, travel orders or reimbursement voucher will include a statement 
justifying reimbursement for such travel. 

c. Payment for travel will be included on the same travel voucher used to 
pay TOY allowances. 

d. The approving official for the travel voucher used to pay TOY allow- 
ances will also approve reimbursement for travel within and around TOY station. 
It-Is the approving official's duty to examine all items submitted for reim- 
bursement and determine that they are valid items IAW applicable directives 
(AR 37-106 and JTR). 

6-21 . Travel Within and Around Permanent Duty Station (RMO) : 

a. Travel performed on a day-to-day basis on the Island of Oahu will be 
considered as travel within and around the permanent duty station. Tnis policy 
will not include travel which requires the Individual to be placed in a TOY 
status. 

b. Personnel requiring transportation between FS Kunia and other locations 
within and around the island of Oahu for official business must notify the 
Support Detachment Transportation NCO to arrange for government transportation 
1f 1t 1s available. If government transportation Is not available, IA(HQ) 
Form 11 (Request for Travel In and Around Permanent Duty Station) (Figure 6-3) 
will be prepared in triplicate. The request will be approved by the head of 
the staff element/commander, or their authorized representatives and forwarded 
to the RMO for fund certification. As a minimum, the request will explain the 



6-8 






9 February 1987 CI. USAFS Kunla Admin SOP 

purpose of the travel and will contain a reference to the telephone conversa- 
tion with the Support Detachment Transportation NCO who stated government 
transportation was not available. It 1s emphasized that these requests will 
contain a full explanation as to why prior approval could not be obtained. 

c. Local travel of this nature 1s chargeable to the same accounting 
classification as normal TDY and will be reimbursed at the rate prescribed In 
the JTR. 

d. Requests which Involve travel to or from an Individual's residence will 
be approved only when justified In writing as being clearly advantageous to the 
government. Reimbursement will be for the total distance actually traveled 
when authorized to travel directly between the residence and alternate duty 
points. 

e. Standard Form (SF) 1164 (Claim for Reimbursement for Expenditures on 
Official Business) will be utilized when submitting a claim for reimbursement 
of local expenses. 1A(HQ) Form 11 1s required by the RMO only and does not 
have to be included with the claim for reimbursement submitted to the FAO. 
The head of the staff element/commander or their authorized representative 
will: 

(1) Review amounts being claimed by the travelers to determine if 
they are valid and IAW the travel previously autnorized by the IA(HQ) Form 11. 

(2) Approve SF 1164 after determination 1s made that the claim is 
valid, to include the correct accounting classification previously cited on 
IA(HQ) Form 11, or return the form with appropriate comments to the traveler 
when claim 1s determined to be invalid. 

(3) Instruct Individual to submit voucher to the RMO. 



6-9 53 



12* INFORMATION GAINED; 






TRIP REPORT 
(USAFS Kuni» Mttnc 2*1) 



fc„ PROM: 



i. DATE: 



2. CTC SYMBOL t 



3. TELEPHONE i 



4. THRU: 



5. TOi 



7. TRAVELERS ) J 



6. PERIOD OF TD»j 



9. PLACE (S) W2SITED: 



10. PERSONS CONTACTED: 



11. PURPOSE OF TDY: 



13. BENEFITS TO DSAFS KUN2A MISSION; 



3*. SIGNATURE OR SENIOR TRAVELER: 



IS. COMMENTS OF REVIEWER: 



lfc- COPIES FURNISHED: 



JAHXFOme? (3 Aug 81*) 



Figure 6-1 

6-10 



54 



FM CDRUSAFLDSTA KUNIA HI//(GFFICE SYMBOL)// 

TO CORINSCOK AHS VA//CAS REQUIRED)// 

CLASSIFICATION 

QQSQ 

SUBJECT: PROPOSED TDY VISIT 

1. NAMECS) OF TRAVELERCS), GRADE (GRADE EQUIVALENT IN CASE OF 
CONTRACTOR PERSONNEL), SSN, ASSIGNMENT. 

2. PURPOSE OF TRIP. SUBJECT OF PRIMARY INTEREST. 

3. PROPOSED ITINERARY. 

a.' se;urity CLEARANCE. 

5. REQUESTS FOR SPECIAL COORDINATION. COURTESY CALLS. 

6. OTHER INFORMATION TO HELP ADDRESSEE ARRANGE THE VISIT SUCH AS 
MODE OF TRANSPORTATION, ESTIMATED TIME AND DATE OF ARRIVAL, BILLETING 
REQUIREMENTS, SPECIAL TRANSPORTATION OR SOCIAL FUNCTIONS. 

7. REQUEST CONCURRENCE/COMMENTS. 



NOTE: CLASSIFICATION, CITE SYMBOL AND SPECIAL HANDLING INSTRUX WILL 
BE INCLUDED AS REQUIRED. 



Figure 6~2 

6-11 

55 



. «iou«t »o« tmvii ,m anoa«ouno n*uw t doty itation 



TO. 



MMTl 



(Htitf of Staff Clvwnt or 
Other Approver) 



SiO»T**Vtltftg» 



rriMCiUHT 



vuu 




(RtouottlM Of Met 

Olvtfloh. If inch, ttc.) 



•*▼!*■ 0»TIUvfi 



I 



UTtturgo moumO »■•* 




*»*<*no+ 



.«*tc 



ItvOMTOiBI 



**• *M« *• MtMToTTcTaC'Oa 



asrsjar 



pahtm 



TO. 



(Fund Certifying 

Officer} ' 



MO« 



(Sttff Element 
Approving Travel) 



*»mi 



n*t 



#»*Tki 



TO 



(Koqutsttr} 



mow- 



(Fund Certifying 
Officer) 



KMil 



♦««« 



> MM 0* lima £■•***«• 0»»« 



«A(HQ) . **., 11 



|Hmw5 



figure 6-3 
6-'2 



••"•"'•Deoer 



0«Tt 



OATL 



trvamG*9i 



5C 



w 



(c) 




Z Juntf 1986 



USAFS Kunia Admin SOP 



CHAPTER 7 
Operations Management, Flans and Training 



7-1. General (S3) . This chapter provides Information concerning Plans and 
Training. Thechaoter delineates responsibilities and guidelines concerning 
releasing M ^leadership Training, Language Training, Physical Fitness, 

Learning Resourcetenter, Kunia Education Subcenter, Conference Room 
scheduling. Army intelligence activities and alert notifications. .. 



7-2. Release 
contractors worl 




o Contractors «nd Consultants (S3). Several 
within Bidg 9, ane many contractors and consultants are TOY 
at FS Kunia annually. There are strict controls on the release of both 
classified and unclassified materia^ Policy relating to operational 
Information is contained infl Fandth^S3will review and approve 

release of information falling under! J The RMO 1» the reviewing 

of fid el. for procurement planning Information or information which may Impact 
on futur^orocurements. The OOIM 1s the POC for release of Information 
(either! pr other regulations) relating to software maintenance 



support contracts. 

7-3. Plans and Training (S3) ; 

a. leadership Training Course (LTI) . The LTC Is designed to provide 
supervisors, £4(P) - E9, with the leadership skills they need to perform their 



duties as leaders and supervisors, and is part of the FS Kunia NCODP. 
following procedures will be followed: 



The 



(1) Attendees should be In the grade of E4(P) - E9. Selected 
SP4s'/CPLs will be accepted on a space-available basis. 

(2) Each soldier must submit a formal schools application (IAHK FL 2) 
through his/her chain of command. 

(3) The consolidated and approved school applications will be 
forwarded to the LTC coordinator. Plans and Training by each battalion-level 
commander in accordance with each class announcement OF. 

(4) Personnel selected must be released from the duty section for the 
entire class period. 

(5) The class length 1$ 80 hrs or two weeks; approximately one class 
each month. 

(6) The class rill be held in classroom M231 on the 2d floor of the 
Kunia tunnel facility, 61 dg 9. 




5T 




USAFS Kunli Attain SOP 



..2 June 1986 



c. FS Kunla Physical Training : Fitness training will «eet the following 
criteria: 



FT sessions win be conducted IAW procedures established In 



(1) 

FM 21-20. 

(2) Soldiers will participate 1n either an organized or Individual PT 
program. 

(3) PT sessions will be preceded by adequate warm-up exercises and 
followed by sufficient cool-down exercises. 

(4) Soldiers who, on the Army Physical Fitness Test (APFT), fail to 
■eet Army physical fitness standards will participate In remedial PT IAW 
procedures set forth 1n AR 350-15 and FM 21-20. 

(5) Individuals on the Weight Control Program will be required to 
attend special fitness program sessions IAW FM 21-20, Chapter 1, and AR 600-9, 
the Army Weight Control Program. 

(6) Soldiers 40 years of age and elder will not participate in PT 
unless aedically screened IAW AR 350-15. 

(7) Personnel who are granted temporary or permanent profiles will 
participate 1n PT IAW AR 350-15 and FM 21-20. 

d. Learning Resource Center (LRC) . The IRC Is located on the 2d Floor, 
Bldg 9, down from Conference Room s. It Is a state-of-the-art video and audio 
system which Is automatically controlled by the proctor to assist and monitor 
student progress. There are ten stations, each containing a color monitor 
with audio capability. The LRC 1s open Monday thru Friday 0730-1600 and on 
weekends and holidays on an appointment basis only. Scheduling for the use of 
the LRC can be done by contacting Plans and Training (S3). Material presently 
available: 




S8 




2 June 1986 



USAFS fcmla Admin SOP 




Video Cassette Films : Psychology of Winning, Mew Age Thinking, 
Time Management, Stress Management, tnd Problem Solving. 

e. Kunia Education Subcenter . The purpose of the Education Subcenter 1s 
to provide educational and training opportunities to military personnel 
assigned or attached to units performing duty at Field Station Kunia and the 
surrounding environment. 

(1) Staffing: .Director/guidance counselor, guidance counselor, 
military clerk, test examiner, and teacher aide 1n the evenings during college 
semesters. 

U) Services Provided : Education record maintenance, tuition 
assistance. Army and civilian (college) correspondence courses, educational 
counseling, civilian college and other testing (CLEP, SAT, ACT, DANTES SST, 
achievement testing, etc.), college classes, reference materials. College 
advisors from various schools/universities are available on scheduled dates. 
Military personnel testing at Kunia Is pending approval. VA approvals and 
certification on request. 

(3) Hours of Operation : 0730-1600, Monday thru Friday. Some 
educational services are available from 1600*1745 when college classes are 
being held in the tunnel. 

(4) Inprocess 1 ng/Cl earance . Education records (DA Form 669) of all 
Army personnel assigned/attached to fS Kunia will be maintained at the 
Education Subcenter Kunia. Inprocess ing 1s required for all officers and 
enlisted personnel. All education services will be through the Bldg 9 
educational facility. Outprocesslng will also be accomplished through this 
subcenter. 

(5) Army Educe tl on-Sponsored Trai ni ng . The Education Subcenter Kunia 
will assist 1n providing OA-mandated language training, Advanced Skills 
Education Program (ASEP) quotas, Basic Skills Education Program (BSEP) quotas, 
Unit Learning Center (ULC) personnel and resources, utilizing Army education 
funds, as available. FS Kunia will provide Input 1n a timely manner to permit 
the letting of contracts for those education and training requirements I AW 
Department of Defense (DoD) policy and regulations. 

(6) General . The Education Subcenter Kunia is mandated to provide 
all educational services to members of any of the armed services assigned/ 
attached/resident at FS Kunia IAW agreements between the services and FS 
Kunia. At the present time, tuition assistance (TA) funds are not available 
through this Subcenter for Navy, Marine Corps or Air Force personnel. 




59 



USAFS Kunia Admin SOP ^ Z June 1986 

f. Conference Room Scheduling : 

(1) The following steps will be taken in order to reserve conference 
rooms 3, 4, and 5: 

(•) The Individual reserving the conference room will go to room M219 
to coordinate the reservation. 

(b) This office will not set any priorities in the reservations of 
the conference rooms. Except for service element command/staff meetings all 
reservations are on a first-come basis. 

(2) The protocol KCO controls scheduling for Conference Room 1. 

g. AR 381-10. U.S. Army Intelligence Activities . Under procedure 14, 
AR 381-10, I NSC DM Commanders must familiarize their personnel with the 
provisions of Executive Order 12333, AR 381-10, and any subsequent 
instructions supplementing the Executive Order. All incoming soldiers will be 
given AR 381-10 training within 60 days of arrival. The S3 will provide units 
adequate training materials for initial and refresher training. Unit 
cotananders will train soldiers on: 

(1) Procedures 1 - 4 of AR 381-10. 

(2} A summary of other procedures under AR 381-10 which pertain to 
collection techniques which may be employed. 

(3) Reporting responsibility under Procedure 15 of the regulation. 

h. Alert Notifications/Recall Exercises . The S3 Is responsible for alert 
notifications and will exercise recalls twice a year composed of: one 
station-wide recall, and one recall by the battalions. Unit/staff sections 
are responsible for maintaining alert and current recall rosters. 



7 - 4 

GO 



2 June 1986 USAFS Kunli Admin SOP 

CHAPTER 8 
Supply 

8-1. general (S4). This chapter provides Information pertaining to supply 
procedures (5* J. 

8-2. Property Accountability (S4) : 

a. IAN Army regulations each Item of government property 1s to be 
properly used and accounted for. Hand receipt holders are responsible for 
proper use and accountability of the property for which they are signed. 
Mearout or breakage, whether through natural causes or through misuse/loss 
aust be reported to the Property Book Officer (PBO) promptly. 

b. While the hand receipt holder 1s responsible for proper use and 
accountability, anyone using government property 1$ responsible for Us care 
and safekeeping. Should a person damage or lose a piece of government 
property, they are required by regulation to report the situation to their 
supervisor and the appropriate hand receipt holder as soon as practical. The 
supervisor and the hand receipt holder should determine the circumstances 
causing the damage or loss and report them to the PBO Immediately. 

c. Army adjustment procedures (outlined 1n AR 735-11) . Hhen property 1s 
lost, damaged or destroyed, adjustment procedures must be accomplished to 
relieve the hand receipt holder from accountability or responsibility. The 
final Izatlon of an adjustment action provides the PBO with documentation 
required to drop lost or destroyed property from the property books. This 
must be accomplished before a replacement can be requisitioned. Prompt 
reporting 1s mandatory. The primary means of obtaining relief from 
responsibility for property are explained below: 

(1) Cash Collection Voucher (DP Form 1131) . The 00 Form 1131 1s 
prepared by the PBO section to collect for losses when the person responsible 
for loss, damage or destruction admits his/her liability. The hand receipt 
holder and appropriate supervisor are responsible for reporting the situation 
to the PBO. There are exceptions; that Is, some types of loss, damage, or 
destruction automatically require a report of survey (para c(3) below). 

(2) Statement of Charges (DO Form 362) . The OD Form 362 will be 
prepared by the PBO section at the request of appropriate supervisors and/or 
hand receipt holders who request such action. The DO Form 362 1s used when an 
Individual 1s reported to have caused loss, damage or destruction through 
his/her own fault or neglect. The guilty party must agree to this action. 
Again, there are some circumstances under which a report of survey action is 
required. 



8-1 

c: 



USAFS Kunla Attain SOP 2 June 1986 

(3) Report of Survey (DA Form 4697). When the above means of 
securing relief fro* accountability are not authorized, or when Mane cannot 
be clearly fixed, a Report of Survey (RS) 1$ Initiated. The hand receipt 
holder 1$ responsible for Initiating the RS promptly when above procedures are 
not used and/or when required by regulation. When It becomes apparent that an 
RS Is required, the hand receipt holder will be referred to the S4 by the 
PBO. Some situations requiring RS are listed below: 

(a) Loss of weapons, ammunition and/or other sensitive Items. 

(b) When a person admits liability and the loss, damage or 
destruction exceeds the person's monthly basic pay. When the RS Is required, 
1t must be Initiated and processed Immediately. This 1s done so that persons 
Involved and witnesses are available, and the facts are fresh 1n their minds. 
To be effective, the RS system requires promptness. Under normal 
circumstances, an RS should be processed through Army channels within 75 
calendar days. The person responsible for the property should check the facts 
and prepare the Report of Survey (DA Form 4697) by the 5th day; although, he 
has 15 calendar days maximum time to complete his part of the process. The 
appointing authority and surveying officer have 70 calendar days to review the 
RS personally and process at their level. 

d. Should any questions arise regarding accountability of property, or 
procedures for RS, contact the PBO or the S4 for assistance. 

8-3. Delivery of Supplies and Cleanup of Turnaround Area (S4) : 

a. Hand receipt holders will be notified by the PBO that requisitioned 
equipment has been received. The hand receipt holder and the PBO will arrange 
for a delivery date for the equipment to be Issued. The hand receipt holders 
will have 24-hours after delivery to remove their equipment from the 
turnaround area. Should the equipment remain 1n the turnaround area longer 
than 24-hours, the S4 will contact the hand receipt holder as a reminder for 
them to remove the equipment. If the equipment continues, to remain 1n the 
turnaround area after the S4 has contacted the hand receipt holder and a 
second 24-hour period has elapsed, the equipment will be reissued against 
other outstanding requisitions to another hand receipt holder or returned to 
stockage at the warehouse. 

b. Turn-ins will not be delivered to the turnaround area by hand receipt 
holders until the day of pick up arranged in advance by the hand receipt 
holder with the PBO. 

c. Hand receipt holders will be responsible for removing all cardboard 
cartons, trash and binding materials associated with any equipment delivered 
to them. Wooden crating materials will be removed by Transportation, but It 



8-2 

62 



2 June 1986 USAFS Kunlt Adnrin SOP 

will be the responsibility of the hand receipt bolder to pi ice the packing 
Material, broken wood, etc.. Into the wooden container. Hand receipt holders 
who fall to comply with the above will be contacted to furnish detail 
personnel to perform police call functions when the deficiency is noted. 

d. Hand receipt holders requisitioning expendable supplies are 
responsible for the receipt, removal, and the neat storage of these items. 
The turnaround area 1s not a permanent storage facility for this material and 
such Items will be moved expeditiously Into Bldg 9. Hand receipt holders will 
also be responsible for removal of expendable supply containers such as boxes, 
bags, etc. 

e. Any exceptions, to this policy will be coordinated through the S4 
office. 

8-4. Dining Facility Hours of Operation (S4) : 

a. The Kunia Dining Facility hours of operation are as follows: 

Bldg 9 A Quad 

Breakfast: 0600-0715 * 0630-0800 (Mon-Fri) 

Lunch: 1100-1245 1130-1300 

Dinner: 1745-1930 1630-1800 

Mi ds Heal: 0100-0245 None 

* A Quad breakfast meal hours on Saturday and Sunday will be 0700-0830. 

b. Civilians are authorized to eat only one meal per day In the dining 
facility at the surcharge rate. 

c. All TOY visitors will pay the surcharge. TOY visitors on per diem 
will pay the per dietn rate. 



8-3 



2 June 1986 USAFS Kunla Admin SOP 

CHAPTER 9 
Communications 

9-1. General (ISC) . This chapter provides Informatl on pertaining to requests 
for and use of telecommunication systems and services. 

9-2. Responsibilities (ISC) : 

a. The CE Officer/Commander, United States Amy Information Systems 
Command (USAISC) Det INSCON Kunla provides, operates, and maintains 
telecommunications systems and terminals to satisfy validated information 
needs. 

b. Commanders and chiefs of staff sections will: 

•(1) Submit requests for telecommunications services. 

(2) Control and document commercial long distance (toll) use. 

(3) Appoint 1n writing a unit/section Telephone Control Officer (TCO) 
(SSS or above) and forward copy to ISC. 

9-3. Telephone Service (ISC) : 

a. Requests for telephone service, to include activations, changes, and 
removals, will be submitted to Cdr, ISC Det Kunla, ATTN: Telephone Officer. 
Requests apply to secure and nonsecure telephone service within the field 
station and nonsecure service required for official business outside of Bldg 9. 

b. Requests will be submitted by the unit/section TCO on DA Form 3938 
(Local Service Request). A sketch of the floor plan Involved indicating 
telephone instrument 1ocat1on(s) must be attached to each request. Requests 
for changes to telephone service within Bldg 9 must be submitted at least 30 
days prior to the desired activation date. Requests for changes to service 
outside of Bldg 9 must be submitted 45 days prior to the desired activation 
date. 

c. Detailed instructions for completing OA Form 3938 are Included In 
Field Station Kunia's Telephone Directory distributed by and available at ISC 
Det. 

d. Commercial long distance (toll) calls will be controlled as follows: 



9-1 



USAFS Kunla Admin SOP 2 June 1986 

(1) TCOs will Insure each official long distance commercial toll call 
Is recorded on DA Form 360 (Report of Authorized Official Toll Telephone 
Calls). The form will be Maintained Monthly, reflecting all calls Made from 
the first day of the Month through the last day. 

(2) TCOs will be provided a copy of their unit's/section's portion of 
the commercial telephone bill Monthly and using the DA Fona 360 identify any 
unofficial /unauthorized toll calls charged to their unit/section. If there 
are no unofficial /unauthorized calls, the TCO will certify that all billed 
calls were official and forward the statement to ISC Kunla. For each 
unofficial toll call, the TCO will determine the liable Individual and collect 
the amount of the call PLUS $7 for each unofficial /unauthorized 

call. Money orders to pay for unofHcTal /unauthorized calls will be made 
payable to USASCH Finance and Accounting Office. 

(3) These control procedures apply to all calls dialed by the user or 
through military operators using control numbers Issued by the ISC Kunla 
Technical Control section. 

e. Units/staffs requiring commercial long distance access who do not have 
a direct dial capability! will obtain a control number from Technical 
Control. Control numbers will only be Issued for those calls which fall Into 
one of the following ^*o categories: 

(1) The location of the agency being called 1$ not accessible through 
the AUTOVON system (directly or off-net). 

(2) The subject matter requires urgent communications AND AUTOVON 
access 1s not available In a timely manner. 

f. Users will report Inoperative telephone Instruments within Bldg 9 to 
the ISC Kunla Telephone Section. For Instruments that are Inoperative due to 
obvious or suspected abuse or mistreatment, an Investigation will by conducted 
by the responsible TCO and a written report submitted to the Telephone Section. 

g. Telephone repair for Instruments located outside of Bldg 9 Is 
accomplished by Hawaiian Telephone Company (611). 

h. Shoulder cradles WILL NOT be Installed on nonsecure telephone handsets 
within Bldg 9. 

1. AUTOVON Service. There are no direct dial, common user AUTOVON 
circuits available within the field station. Personnel requiring access to 
the AUTOVON system will book/place calls through the Pearl Harbor operator, 
422-0531. AUTOVON service 1s the primary means to be used by Field Station 
personnel for long distance communications requirements. 



9-2 

65 



2 June 1986 USAFS Kunla Admin SOP 

9-4. Message Preparation (ISC). For preparation of electrical messages refer 
to the USAiSC Detachment Kunla Message Preparation Guide. 

9-5. Pagers (ISC). A limited number of pagers for electrical signalling are 
available from the ISC Detachment Kunla. Requests for pagers should be 
forwarded to the CE Officer on a disposition form. 



9-3 

ec 



Z June 1986 USAFS Kunla Attain SOP 

CHAPTER 10 
Infomtlon Management 

10-1. General (DOIM) . This chapter provides information regarding the 
policies and procedures which fall within the purview of the Directorate of 
Information Nanagenent (DOIM). 

10-2. Automated Data Processing (ADP) Support Requests (DOIH) : Requests for 
•11 ADP support will be submitted through the DOIM (IAHK-IM-5E). 

10-3, ADP Security (DOIH) : The Infomtlon Services Division (ISO) of the 
DOIM Is responsible for ADP security Matters Including the Automated Data 
Processing Systems Security Officer (ADPSSO) function. All ADP Magnetic media 
(floppy disks, hard disks, magnetic tapes, etc.) leaving the SCIF must be 
cleared and certified through the ADPS«n. The ADPSSO Is located 1n the ISO. 

10-4. Fraud, Waste, and Abuse (DOIM) . Fraud, waste, or abuse of any AOP 
system or equipment will be reported Immediately to the DOIM. Following are 
examples constituting fraud 1n automation: 

a. Loading of any software on any computer requiring licensing without 
the license. 

b. Loading personal Information on government-owned computers not 
pertaining to government use. 

c. Using the automation system for anything other than for official 
government business. 

d. Making commitments for software or hardware maintenance without the 
proper authorization. 

10-5. Problem Reporting and Assistance Requests (DOIH) . There are two ADP 
problem reporting centers 1n DOIM. The Professional Computer Information 
Center (PCIC) problem reporting center 1$ for the office automation systems. 
The other problem reporting center Is located 1n the System Operations 
Division (SOD) for support of all other ADP problem reporting. 



10-1 

GT 



2 June 1986 USAFS Kuril • Attain SOP 

CHAPTER 11 
Configuration Management 

11-1. General (CMO) . CMO 1s a dynamic process whereby Improvements to the 
operational portion of the field station or the electronic systems that nke 
It up can be suggested, coordinated, and Implemented. Ideas are solicited 
from all personnel and ths details for submission and processing can be found 
1n FS Kunia Reg 5-3. The CM office Is also the repository for technical 
documentation concerning the station and Its systems, which 1s of great use to 
management, maintenance, and operations. The CM office 1s located in Room 
E207, Bldg 9. 



11-1 



2 June 1986 USAFS Kunia Admin SOP 

APPENDIX A 
Reference Publications 

ARMY REGULATIONS (AR) 

1-211 Attendance of Military and/or Civilian Personnel at Private 

Organization Meetings 
37-106 Finance and Accounting for Installations: Travel and . 

Transportation Allowances 
190-5 Motor vehicle traffic supervision (OPNAVINST 11200.5B AFR 125.14 

MCO 5110 IB) 

190-13 The Army Physical Security Program 

190-31 Department of the Army Crime Prevention Proram 

210-10 Administration 

310-1 Publications, Blank Forms, and Pr1nt 4 ng Manageotr.t 

310-2. .^.. Identification and Distribution of DA Publications and Issue of 

Agency and Command Administrative Publications 
310-3 Preparation, Coordination, and Approval of Department of the Army 

Publications 

310-10 Military Orders (Reprinted w/BasIc Inc CI -7) 

340-15 Preparing and Managing Correspondence 

340-17 Release of Information and Records From Army Files 

350-15 Army Physical Fitness Program 

360-5...... Public Information 

360-81 Command Information Program 

380-5 Department of the Army Information Security Program 

380-35 (S) Department of the Army Communications Intelligence Security 

Regulation 

380-38 Department of the Army Privacy Communications System 

380-380.... Automated Security 

381-10 US Army Intelligence Activities 

600-9 The Army Weight Control Program 

600-15 Indebtedness of Military Personnel 

600-20 Amy Command Policy and Procedures 

600-50 Standards of Conduct for Department of the Army Personnel 

600-85 Alcohol and Drug Abuse Prevention and Control Program 

600-290.... Passports and Visas 

604-5 Personnel Security Progrm 

623-105.... Officer Evaluation Reporting System 

623-205 Existed Evaluation Reporting System 

630-5 Leave and Passes 

670-1 Wear and Appearance of Army Uniforms and Insignia 

672-5-1.... Illustrations of Awards 

672-20 Incentive Awards 

735-11 Accounting for Lost Damaged, and Destroyed Property 



A-l 



r^ 



USAFS Kunia Admin SOP 2 j une 1986 

INSCOM REGULATIONS 

1-2 Visits by Distinguished Persons 

350-3 INSCOM Command Language Program 

600-4 Temporary Duty and Travel Incident Thereto 

K UNIA REGULATIONS 

1-1.. Vehicle Operating and Parking 

420-1 Building Cleanup and Area Police 

3S0-5 Information Security Program (to be published) 

MISCELLANEOUS PUBLICATIONS 

AFR 125-14, Motor Vehicle Traffic Supervision 

OA Para 310-20, Administrative Publications: Action Officers Guide 

FM 21-20, Physical Readiness Training 

INSCOM Memo 380-5, Headquarters Security Procedures 

INSCOM Suppl 1 to AR 672-5-1, Military Awards 

Joint Travel Regulation (JTR) 

Kunia Pan 600-1, People Management Pamphlet 

MCO 5U0-1B, Marine Corp Order on Traffic 

NAVY OPNAVINST 11200-5B, Traffic Law Instruction 

TB 380-35,(C) Security, Use, and Dissemination of Sensitive Compartmented 

Information 
Uniform Code of Military Justice (UCMJ) 



A-2 

TO 



2 June 1986 US AFS Kunla Admin SOP 

APPENDIX B - 
Reference Forms 

0A 2-1 Personnel Qualification Record - Part II 

DA ' 7 _ Requisition for Publications and Blank 

Forms 

5} ? ?. L * ive Authorization 

0A 3t * Report of Authorized Official Toll 

Telephone Calls 

DA 638 __________ Recommendation of Award 

0A M ? Personnel Register 

DA C47-1 . Personnel Register 

SJ JJ|_ ________________ Educational Development Record 

°A »'fe / Request for Approval of Form 

DA 1818 _ Individual Property Tass 

£} 2496 .• _______ Disposition Form (DF) 

CA 393 8 Local Service Request 

5 A * S6 l- - ISAAGPC Requisition Code Sheet 

0A 469 > Report of Survey 

DD H 3 __ Joint Message Form 

OD 362 ' Statement of Charges 

00 843 _^ ___________ Requisition for Printing and Binding 

Service 

OD 1131 Cash Collection Voucher 

DO 1351 Travel Voucher 

85 ]351- 2 ~"~ Travel Voucher or Sub voucher 

DD »351- 3 Statement of Actual Expenses 

55 JJJjj Armed Forces Traffic Ticket 

DD 161 ° Request and Authorization for TOY 

Travel of DoD Personnel 
00 226 5 - Information for Hometown News Release 

*WA 14-R Clearance Passing Slip 

IA(HQ) 11 Request for Travel In and Around 

Permanent Duty Station 
IA 105 _ Awards Administration Report 

IAHK 56 Security Area Visitor Register 

} AHK 8 9 Trip Report 

IAHK FL l Formal Schools Application 



B-l 



71 



USAFS Kuni. Attain SOP 2 June 1986 

f£ ??„ . Request for Personnel Action 

* 11M — Slain for Reimbursement for 

Expenditures on Official Business 



B-2 



72 



2 June 1986 USAFS Kunla Admin SOP 

GLOSSARY 
Acronyms/Abbreviations 

AAM Army Achievement Medal 

ACES Army Continuing Education System 

ACT American College Test 

ADAPCP Alcohol and Drug Abuse Prevention and Control Program 

ADP Automated Data Processing 

ADPSSQ Automated Data Processing Systems Security Officer 

AFB Air Force Base 

AFR A1r Force Regulation 

AIG., Acting Inspector General 

APFT Army Physical Fitness Test 

AR Army Regulation 

ARCOH Army Commendation Medal 

ARFCOS. ..;... Armed Forces Courier Service 

ASB Administrative Services Branch 

ASEP Advanced Skills Education Program 

AUTOVON automatic voice network 

AVC Audiovisual Center 

A4R Athletics and Recreation 

BAC Blood - Alcohol Content 

BDU battle dress uniform 

BEAR Bonus Extension and Retraining 

Bldg building 

Bn battalion 

BSEP Basic Skills Education Program 

CAR Computer Assisted Retrieval 

c/c courtesy call 

Cdr commander 

CE communications - electronics 

CLEP College Level Examination Program 

C«0 Configuration Management Office 

Co company 

COL colonel 

COM Computer Output Microfiche 

CONUS....... Continental United States 

CPL corporal 

CPO Civilian Personnel Office 

CPOH Civilian Personnel Office Hawaii 

CQ charge of quarters 

CSM Command Sergeant Major 



Glossary-1 



*7*5 



USAFS Kunia Admin SOP 2 June 1986 

OA Department of the Amy 

DAC Department of the Army Certificate 

DANTES SST.. Oefense Activity for Non-Traditional Education Support 
Subject Standardized Test 

DCdr Deputy Commander 

DDCC Distribution and Document Control Center 

DEROS date eligible for return from overseas 

Det Detachment 

DF disposition form 

DOB date of birth 

DoD Department of Defense 

DOIM Directorate of Information Management 

DSAR Defense Supply Agency regulation 

DUI driving under the Influence 

EEFI Essential Elements of Friendly Information 

EEO Equal Employment Opportunity 

EER.../ Enlisted Evaluation Report 

e.g for example 

PAO Finance and Accounting Office 

FM field manual 

FOIA Freedom of Information Act 

FS field station 

FST foreign service tour 

FTS Federal telecommunication service 

HQ headquarters 

HR/EO „. Human Relation/Equal Opportunity 

HTNR Hometown News Rel ease 

IAU in accordance with 

IM Information Management 

IMA Individual Mobilization Augmentee 

INSCOH Intelligence and Security Command 

ISC Information Systems Command 

ITIC-PAC... Intelligence and Security Command 

Theater Intelligence Center - Pacific 

1.e that Is 

JTR Joint Travel Regulation 

LRC Learning Resource Center 

LTC Leadership Training Course 



Glossary -2 

7U 



2 June 1986 USAFS Kynie A(kn1n SOP 

• - 

MAC solitary airlift command 

MAX Maximum 

MCO Marine Corp Order 

MFR memorandum for record 

MI ■Niter* Intelligence 

MILPO military personnel off1ce(s) 

MMO micrographics management officer 

MOS Military occupational specialty 

MP military police 

NCO noncommissioned officer 

NCODP Noncommissioned Officer Development Program 

NIT not later, than 

OCONUS outside continental United States 

OER Officer Evaluation Report 

DMA.... ».-... Operations and Maintenance, Army 

OPMF official military personnel file 

OPNAVINST... Operations Navy Instruction 

Ops operations 

OPSEC operations security 

ORB Officer Record Brief 

Pam pamphlet 

P&T Plans and Training 

P/RCO Printing/Reproduction Control Officer 

PAC Personnel and Administration Center 

PAO Public Affairs Office 

PBO Property Book Office 

PCCF Personnel Central Clearance Facilty 

PCIC Professional Computer Information Center 

PCS permanent change of station 

PMO Provost Marshal Office 

POC point of contact 

POV privately owned vehicle 

PT physical training 

PVT.... Private 

RAC rent a car 

Reg regulation 

RFO request for orders 

RMO Resource Management Office 

RS o... Report of Survey 



61 ossary-3 

75 



(e> 



mmmiki 



USAFS KunU Adnln SOP 

SI Adjutant (U.S. Army) 

S2 Intelligence Officer (U.S. Army) 

S3 Operations and Training Officer (U.S. Army) 

S4 Supply Officer (U.S. Amy) 

SAT Scholastic Aptitude Test 

SB Schofleld Barracks 

SBI special background investigation 

SCI special compartmented Information 

SCIF Sensitive Compartmented Information Facility 

SDO staff duty officer 

SF standard for* 

SFC Sergeant F1 rst CI ass 

SGM Sergeant Major 

SGT Sergeant _^ 

S00 Systems Operation Divlslon^^^^^ 

SOP standing operating procedure 

SP4 Specialist Four 

SS6 Staff Sergeant 

SSO Safety /Security Officer 

TA tuition assistance 

TB... technical bulletin 

TCO telephone control officer 

TOA tables of distribution and allowances 

TOY temporary duty 

T-I-S transfer-1n-statu$ 

TM technical manual 

UCMJ Uniform Code of Military Justice 

ULC unit learning center 

USAFS.. ...... United States Amy Field Station 

USAIHSCOH... United States Army Intelligence and Security Command 



2 June 1986 




VA Veterans Administration 

VIP... very Important person 

WATS wide area telecommunication service 

X0..o Executive Officer 



Slos;:ary-4 



TS 



5Q 




Ml 



2 June 1986 USAFS Kunia Attain SOP 



INDEX 
Cross-references 

Accountability of property 


Page No. 
8-1 


Acting inspector General. The 
Administrative publications. Preparation of^ 


3-4 
4-5 


ADP assistance requests 


10-1 


ADP problem reporting 


10-1 


ADP security 


10-1 


ADP support 


10-1 


Advance fund requests, travel 
ARFCOS 


6-8 
5-5 


AUTOVOM service 


9-2 


Airline promotional programs, travel 


6-2 


Alcohol Abuse 


2-7 


Alcohol breath Measuring devices (Alco Sensor ill) 


4-11 


Alcohol and drug abuse prevention control program (ADAPCP) 
Alcohol and drug policies 


4-10 
— 4-10 


Alert notifications 


7-4 


Amendments, rescissions, and revocations, travel 
Athletics and Recreation (A4R) Program 


6-6 
4-12 


Award presentations 


3-5 


Awards and decorations 


4-8 


Badge access 


5-5 


Betting 


2-8 


Billet management 


5-5 


Biochemical testing (urinalysis) 
Biographic worksheet 


""" 4-11 
3-6 


Briefing scheduling 


' " 3-3 


Cash collection voucher 


8-1 


Ceremonies (award, promotion, retirement) 
Chaplain 


3-1 
3-4 


civilian personnel actions 


4-9 


civilian sponsorship 


4-3 


Clearance requirement for OtONUS visits, travel 
Commercial long distance telephone calls 
Communication responsibilities 


6-5 
9-1 
9-1 


Communications security (COMSEtl 


5-3 


Conference room scheduling 


7-4 


Conference travel 


6-4 


Configuration management 


11-1 


Containers, security 


5-3 



Copier management 4^4, 4-7 



Index-1 



7? 



USAFS Kunia Adnln SOP . 2 June 1986 

Courier Orders, classified . 5-2 

Crime prevention __^_ 2-6, I"? 

p«Mg#/dastruct1on or propert y . J-l 

Decals/Decal Removal 5-7 

Deliveries 1n turnaround are a |-| 

Dining facility hours 8-3 

Distribution, attain _ f-7 

Document control 4-7, J-* 

Duty hours *-Z 

Duty uniform s 3-3 

Education Subcenter. hum a '-3 

Educational opportunitie s , 2-10 

Enlisted Evaluation Reports (EERs ) 4-1 

Equal employmen t _ 4-4 

Equal opportunity _________ 2 ~ 2 

Extensions, tour 2-9 

Financial assistance __ J- J 

Fire prevention ______ J" J 

Forms managemen t 4-6 

Fraternizatio n _ 2- J 

Fraud, Waste, ana ADus e '0-1 

Fund control , travel ___ 6-3 

Sarabl 1 n g _ 2-8 

Sovernment transportation us e J-J 

Hometown Hews Release (HTNR) Progra m 4-9 

Identification tag requirement, travel 6-7 

Indebtedness ___ 2-5 

Information management » *' 

Introductio n \"\ 

Invitational travel order s 6-8 • 

Key control ____^ — 5 * 2 

Kunia Under's-ound New s 4-9 

Language trailing '-2 

Leadership development ^ • 2-10 

Leadership Training Course (LTC)__ ; __ 7-1 

Learning Resource Center (LRC )___ J-Z 

Leav e 2-5 

Legal services 4-10 

Library, publication s J" J 

Long distance telephone can s 9-1 

Lotterie s |-8 

Message preparatio n 9-3 

Micrographics managemen t 4-6 

Military conduct and disciplin e 2-2 

Military sponsorship 4-3 

Morale and welfare 4-10 

Non-SCIF *rsa access 5-6 



Index-2 



■7 



8 




2 June 1986 US AFS Kur.1i Attain SOP 

.- 

Nondisclosure areas »5.5 

•totary Publi c 4.^0 

Notification of alert s 7.4 

Notification procedures, travel 6-5 

Off duty activities ~ — " 2-10 

Officer Evaluation Reports lULHs) Vl 

Ombudsman program "** 4-2 

One-Time Access JZZZZIZZZZZZ!^ZZZZZZimm^~" 5-7 

Open door polic y *"*" " j-i 

Pagers - 9-3 

Passport s - g.5 

People managemen t 4.^ 

Personnel records, reporting procedure s — 4.1 

Physical fitness/training ~~"~~ "" 2^4. 7-2 

Police Call " — — 3.3 

POV s ~ 2-5 

Printing, service s »— ^ 

Promotion ceremony presentation s 3-5 

Promotion s 2-2 

Property accountabilit y — g.j 
Protocol — ——--—__ _«___ — 

Public Affairs Offic e 4.9 

Publications, preparation o f 4-5 

Publications, resuppl y — 4-8 

Red Badge polic y 5.5 

Reenl 1 stmen t 4.4 

Reimbursement^t expenses, travel 6-8 

Releasefl pto contractors and consultant s ~ 7-2 

Rel 1 gi ous service s 3.4 

Remedial physical trainin g 7-2 

Report of survey Z^IZZZZZZIZZIIZII!II!!Iir~~ 8-2 

Reports, travel 6.4 

Requests for aovance of fund s 6-8 

Retirement ceremony presentation s 3-5 

Safet y 3.7, 4-12 

Scheduling oneting s - ~ * 3.3 

SCI access ~ — "~"~~~ 5-1 

SCI clearance passag e 5.5 

SCIF securit y 5.4 

Searches ( personal /property ) 5-2 

Security clearances IZ~~~~"~~~ * 5-1 

Security container s 5-3 

Sexual harassmen t 2-9 

Shift schedule s "" 3.2 

Si an in/Sign ou t ~~ 6-4 

Soldier movemen t"" 4-2 

Sponsorship program ( c 1 vi 11 an/mi 1 1 tary ) 4-3 



Index-3 



jQiiaBSTTiAT 



•r, 



I(si9l 



(■■ 



USAFS Kunla Attain SOP 2 June 1986 

Stiff Meeting s - 3-1 

Statement of charges (property ) * 8-1 

Station briefin g 3-3 

Strength figure inquirie s -4-3 

Substance abuse 2-7 

Suggestion progra m 4-9 

Telephone repair 9-2 

Telephone service 9-1 

Tine Cards, civilian s ~~ 4-9 

Tour extension s ~ 2-9 

Traffic tickets. Armed Force s 5-7 

Transfer-ln-Statu s 5-8 

Transportation, governmen t 6-9. 6-10 

Trash disposal, clas/unclas 5-1 

Travel, airline promotional programs 6-2 

Travel amendments, rescissions, and revocations 6-6 

Travel approval 6-3 

Travel authorizatio n 6-6 

Travel clearance requirements for OCOMUS visit s 6-5 

Travel, completion of DO Form 1610 __ 6-6 

Travel, conference ' 6-4 

Travel , fund control ~ 6-3 

Travel, Identification tag s 6-7 

Travel notification procedures 6-5 

Travel orders. Invitational 6-8 

Travel policie s 6-2 

Travel reimbursement or expense s o-b. 6-9 

Travel report s 6-4, 6-12 

Travel requests for advance of fund s 6-8 

Travel responsibilitie s 6-1 

Travel securit y 5-4 

Travel, visit notification messag e 6-5. 6-13 

Travel vouchers 6-8, 6-14 

Travel within and around permanent duty statio n 6-10, 6-15 

Trip report s 6-4, 6-12 

Turnaround area deliverie s 8-2 

Underground Hews 4-9 

Uniform *ea r T3. 3-3 

Urinalysi s 4-11 

Vehicle registratio n 2-5. 5-6 

Visitor report s 3-3 

Visitor roster 3-3 

Visitor procedures, securit y 5-2 

Visits. VI? ' 3-3 

Voucher, travel 6-8. 6-14 " 

Height control ' 2-4, 7-2 

Hork schedule, smfts 3-2 



Index-4 



80